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The role

The Bristol Medical School is looking for a capable and skilled Executive Assistant to work as part of the Executive Team with the Integrative Epidemiology Unit (IEU) that delivers all aspects of administration to the colleagues within the IEU. The post is made up of 80% of the time supporting the Research Academic Administrator (RAA) and 20% job-share with the RAA.

As the post holder you will be based in the MRC Integrative Epidemiology Unit undertaking a number of administrative duties including audio dictation, complex diary and email management, travel bookings, arranging and coordinating meetings, managing both internal and external communications and arranging and overseeing School events.

Excellent organisational skills are required along with a high standard of IT skills and the ability to interact with various office systems. Well-developed communication skills are essential as the post holder will be dealing with a wide range of colleagues on a daily basis.

The post represents a great opportunity to extend workplace/office experience in a university environment.

For general enquiries regarding this vacancy please email Julia Mackay ([email protected])

What will you be doing?

You will provide high level, technically advanced, self managed day to day administrative support to senior academics within the MRC Integrative Epidemiology Unit (IEU) and the Bristol Medical School. You will be expected to closely with their line manager and work within a team to provide administrative support, which will include a large amount of audio transcription of emails, reports, and instruction on complex email and diary management, arranging high level regional and national meetings including booking national and international travel arrangements, and dealing with incoming communications via a variety of media. In this role, you will train to become a DSE Assessor.

You should apply if

You are looking for a rewarding, supportive office position within a very busy but close team of administrative/academic staff.

You should be able to work closely with others, within a team and on your own. The passion to produce a high level work ethic and excellent communication skills and have the desire to learn new office skills/procedures.

Additional information

Contract type: Open ended

Work pattern: Full Time / 1fte

Grade: F

Salary: £24,948 - £27,929 per annum

School/Unit: Bristol Medical School

Shift pattern: 35 hours per week

This advert will close at 23:59 GMT on 09/03/2023

For any informal enquiries please contact Julia Mackay: [email protected] or 07563 628513

Available documents

• School Information - BMS - October 2022.pdf
• SUPP109463 - Executive Assistant - JD.pdf