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The role

The Senior Executive Support Team is seeking a part-time Executive Assistant to provide a professional, efficient, and effective administrative service, supporting the new role, Executive Director of Faculty Operations. You will work with the Executive Officer to ensure key administrative activities are managed and delivered on time.

As part of the role, you will participate in all aspects of administrative support, including servicing meetings, planning travel, accommodation, and catering, disseminating information on behalf of the Executive Director of Faculty Operations, administering, and creating online filing systems.

Independence and initiative will be required to react to changing priorities and work circumstances, with the scope to make decisions within their own remit. While the role will involve daily communication and coordination with the Executive Director of Faculty Operations and Executive Officer, the role holder will organise their own day-to-day workload to meet their objectives. They will need knowledge of a range of IT systems and University processes to proactively support the efficient administration of the project.

You will be part of a wider executive support team based in 5 Tyndall Avenue, with opportunities for working at home under the university's blended working scheme.

What will you be doing?

• Providing complex diary management and support for the Executive Director of Faculty Operations.
• Provide high quality personal assistant support to the Executive Director of Faculty Operations.
• Servicing committees, which includes minute taking, calendar entries and ensuring that actions are closed and in-hand for the next meeting.

Proactively seeking to improve processes and keeping resources up to date

You should apply if

Applicants must have a proven track record in administration and in particular, minute taking. They will have excellent customer service, communication skills and must be able to form effective relationships with staff and stakeholders at all levels and be able to demonstrate a clear commitment to diversity and inclusion. They must be highly organised and able to reprioritise their workload to react to the Registrars changing priorities. They will have a supportive approach to work, with a friendly and positive disposition. This part time position requires the post holder to be in the office on Wednesdays.

Additional information

Contract type: Open ended

Work pattern: Part-time, 17.5 hours per week

Grade/Salary: F £25,948-£28,929 per annum

School/Unit: Senior Team

This advert will close at 23:59 GMT on Tuesday 11th July 2023.

Available documents

• SUPP110047 Executive_Assistant JD.pdf