Executive Assistant

Executive Assistant Bristol, England

University of Bristol
Full Time Bristol, England 25948 - 28929 GBP ANNUAL Today
Job description

The role

The Senior Executive Support Team is seeking a part-time Executive Assistant to provide a professional, efficient, and effective administrative service, supporting the new role, Executive Director of Faculty Operations. You will work with the Executive Officer to ensure key administrative activities are managed and delivered on time.

As part of the role, you will participate in all aspects of administrative support, including servicing meetings, planning travel, accommodation, and catering, disseminating information on behalf of the Executive Director of Faculty Operations, administering, and creating online filing systems.

Independence and initiative will be required to react to changing priorities and work circumstances, with the scope to make decisions within their own remit. While the role will involve daily communication and coordination with the Executive Director of Faculty Operations and Executive Officer, the role holder will organise their own day-to-day workload to meet their objectives. They will need knowledge of a range of IT systems and University processes to proactively support the efficient administration of the project.

You will be part of a wider executive support team based in 5 Tyndall Avenue, with opportunities for working at home under the university's blended working scheme.

What will you be doing?

  • Providing complex diary management and support for the Executive Director of Faculty Operations.
  • Provide high quality personal assistant support to the Executive Director of Faculty Operations.
  • Servicing committees, which includes minute taking, calendar entries and ensuring that actions are closed and in-hand for the next meeting.

Proactively seeking to improve processes and keeping resources up to date

You should apply if

Applicants must have a proven track record in administration and in particular, minute taking. They will have excellent customer service, communication skills and must be able to form effective relationships with staff and stakeholders at all levels and be able to demonstrate a clear commitment to diversity and inclusion. They must be highly organised and able to reprioritise their workload to react to the Registrars changing priorities. They will have a supportive approach to work, with a friendly and positive disposition. This part time position requires the post holder to be in the office on Wednesdays.

Additional information

Contract type: Open ended

Work pattern: Part-time, 17.5 hours per week

Grade/Salary: F £25,948-£28,929 per annum

School/Unit: Senior Team

This advert will close at 23:59 GMT on Tuesday 11th July 2023.

We recently launched our strategy to 2030 tying together our mission, vision and values.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.

Available documents

  • SUPP110047 Executive_Assistant JD.pdf

JOB NUMBER

SUPP110047

CONTRACT TYPE/WORK PATTERN

Open ended / Part time

CLOSING DATE

11 Jul 2023

FACULTY/DIVISION

Senior Team

SALARY

£25,948-£28,929 per annum

Executive Assistant
University of Bristol

www.bris.ac.uk
Bristol, United Kingdom
The Right Honourable the Baroness Hale of Richmond
$500 million to $1 billion (USD)
5001 to 10000 Employees
College / University
Colleges & Universities
Education
1876
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