Executive Assistant Coventry
Job description
Avaliable Job Today Role title Executive Assistant
Department Executive Team
Location Coventry
Reporting to CEO & COO
Start date April 2023
Salary £25,000 - £27,000 depending on experience
About us:
Tu Pack provides third-party logistics operations to retail and homeware brands. This includes providing storage, selecting and packaging, warehouse management, distribution and inventory services to clients. This provides our clients access to top-class e-commerce implementation services, and thereby delivering an effective and efficient service to their customers. As a purpose-led business, our mission drives every aspect of our business and distinguishes us from other fulfilment companies.
Our mission:
Our mission is to enable retail brands to maintain their identity without having to compromise on issues of sustainability, service level and price.
Role Purpose:
The main purpose of this role is to assist the company in achieving its strategic objectives by taking ownership of a variety of administrative and business essential tasks, supporting the wider team on strategic projects and dealing with ad-hoc requests from direct managers.
About you:
● 2-5 years experience as an Executive Assistant or Office Manager
● A proactive individual with a keen eye for detail.
● Can-do attitude with a willingness to take on new challenges.
● Organised and able to prioritise workload in relation to the demands of the business.
● Experience working closely with managers and being able to deliver work without supervision.
● Experience in using and administration in Microsoft Office, G-Suite or similar software.
● Effective written communication with colleagues and external suppliers in order to achieve positive outcomes.
● Effective diary management skills and forward planning up to one year in advance.
● A professional and friendly demeanour towards colleagues, clients and external parties.
Key responsibilities:
● Managing the implementation, renewal and administration of core business essentials such as business insurance, G-Suite and compliance schemes.
● Monitor the running of contracts, preparing for their expiry dates and renewing as appropriate.
● Support on strategic projects where required by management, tasks could include creating action plans, carrying out research and compiling reports.
● Organise, prepare agendas and minute important meetings, including a weekly
Senior Management meeting.
● Oversee the administration of the company’s HR system and update them according to any changes or updates implemented.
● Engage with senior management to administer recruitment, including posting job adverts, arranging interviews and issuing employment contracts to candidates.
● Liaise with managers about project updates and progress against agreed targets, relay this information to the CEO and offer support on projects where necessary in order to help teams adhere to targets and deadlines.
● Support managers in the preparation of reports, letters and presentations using a range of resources including Canva and G-Suite.
● Monitor Health and Safety compliance and work with the Operations Manager to implement the correct procedures.
● Assist in managing office supplies including purchasing kitchen supplies, monitoring stationary and hardware in the office.
● Keeping on top of housekeeping by communicating with the cleaners and ensuring meeting rooms are prepared for use.
Desirable but not essential:
● Experience in a start-up environment.
● Bachelor's degree (in any discipline) or other professional qualifaction.
● Some legal experience in any capacity.
● Previous experience in an Office Manager or Executive Assistant role.
Packages and Benefits
● Attractive maternity and paternity packages.
● Private health insurance.
● Professional development or skills-based training to assist with specific responsibilities in this role.
● Work for an innovative and sustainably focused organisation with a highly ambitious and entrepreneurial team.
● Birthday Day off, free fruit in the office, on-site parking
Tu Pack is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.
Job Types: Full-time, Permanent
Salary: £25,000.00-£27,000.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
- Work from home
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Coventry, CV6 6AT: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Coventry, CV6 6AT
Expected start date: 03/04/2023
