Executive Assistant London, England
Job description
ASR Group is the world’s largest refiner and marketer of cane sugar, with an annual production capacity of more than 6 million tons of sugar. The company produces a full line of grocery, industrial, food service and specialty sweetener products. Across North America, ASR Group owns and operates six sugar refineries, located in Louisiana, New York, California, Maryland, Canada and Mexico. In the European Union, the company owns and operates sugar refineries in England, Portugal. ASR Group also owns and operates mills in Mexico and Belize. The company’s brand portfolio includes the leading brands Domino®, C&H®, Redpath®, Tate & Lyle®, Lyle’s® and Sidul®.
We are seeking an efficient and organised Executive Assistant to provide comprehensive administrative assistance to a designated business area(s) within our company. You’ll be the driving force behind smooth operations and executive support!
What will you be doing
Executive Assistance - Prepare to provide first class executive assistance to the President of ASRG Europe, CFO of International Operations and to the Culture Committee reporting into the Senior Director of HR, this will include all diary management, expense tracking, and travel coordination. Your meticulous attention to detail and ability to handle multiple priorities will ensure you offer the ultimate support.
This role is varied and will also hold the following responsibilities -
- Compliance & Legal; ensuring compliance with data protection regulations and company policies.
- Events & Communications; organise visits and manage guests, site tours and room bookings. Support key communication events, such as Roadshows, and assist with internal communications through various platforms.
- Procurement: Process invoices and manage vendors, goods, and services in adherence to the SAP procurement process.
- Travel & Expenses: Manage diary and expense management for designated teams/individuals.
- Be our champion of Safety & Wellbeing and Coordinate and support wellness initiatives across the site.
- Community, Culture & Engagement: Play a lead coordination role in culture committee activities.
- Manage one Administrative Assistant, including development and performance management.
Office Management - Oversee the day-to-day operations of the Bedford St Office, ensuring inventory of supplies, maintaining working environment standards, and acting as the primary point of contact between building management and the company. You will act as a first point of contact for designated teams/individuals, ensuring their administrative needs are met efficiently and promptly.
What are we looking for
- Previous experience in a similar role - Executive Assistant, Personal Assistant and/or Office Manager
- Strong multitasking abilities, with the capability to handle multiple projects and meet challenging deadlines.
- Excellent verbal and written communication skills to interact positively with all stakeholders.
- Advanced MS Office skills with experience in SAP preferred.
- Ability to work independently and with minimal supervision, showing initiative.
Training – We will support you by providing the tools to identify and pursue your own personal development plan, having dedicated time to discuss performance, development, and career progression. Full training will be provided whether that’s learning on the job, community volunteering experiences, mentoring, secondments or formal learning like apprenticeship and leadership programmes. We want you to achieve your full potential!
What can Tate & Lyle offer you
Our Reward philosophy at ASR Group is through merit-based pay which enables us to recognize your personal contribution and encourages your development and advancement. We are proud of the suite of benefits we offer and there’s more to share with you as you go through our recruitment process!
26 days annual holiday plus bank holidays- 9% Company Contributed Pension Scheme (when you contribute a minimum of 3%)
- 3 Volunteering/ Charity Days per year
- Life Assurance Scheme and Income protection scheme
- Discretionary Annual Bonus
- Family Friendly Policies
- Private Medical Insurance
- Employee Assistance Programme
At Tate & Lyle Sugars, the group's values are the cornerstone of our success.
Leadership - our goal is to be the leader in every arena in which we compete. Teamwork - our strength is magnified when we work together. Integrity - honesty and trust are the foundation of our success.Service - we know that the people and communities in which we operate are crucial partners to our success. Sustainability - the member companies of ASR Group are committed to sustainable agricultural and business practices.
