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Job description

Executive Assistant

Reporting to the Chief Executive and supporting the senior leadership, this role sits at the heart of a friendly and energetic team who are passionate about the difference they are making. This is a fantastic opportunity to work with both internal and external stakeholders supporting the efficient running of the organisation.

We are looking for a person with exceptional organisational skills, a positive and professional manner, and with the ability to work with tact and diplomacy.

By joining our team, you will be in a great position to get help to the people in Suffolk who need it most.

Very competitive salary depending on experience.

Role purpose

• Support the CEO and senior leadership team to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support the team, and coordinate internal and external resources to expedite workflows
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organisational goals are achieved, and best practices are upheld.

Key duties and responsibilities

• Providing high-level EA support to the Chief Executive and Senior Leadership Team
• Providing the Chief Executive with diary management, meeting preparations and briefings, travel arrangements, preparation of letters and reports
• Communicating with the staff team and external stakeholders
• Administration of Board, Committee, Team meetings including minute taking, both internally and externally, drafting agendas, sharing reports for internal and external meetings
• Supporting development and implementation of processes and systems to ensure good governance
• Organising visits including all-day programmes to charities for donors and clients, planning itinerary, liaising with internal teams, charities and guests
• Dealing with correspondence and answering telephone calls in a welcoming and friendly way
• Arranging events and finding meeting venues
• Maintaining accurate records on Salesforce Client Relationship Management system.

How to apply

See the full recruitment pack at www.suffolkcf.org.uk/jobs or please submit your CV and a covering letter to [email protected] by: 9am on Thursday 8 June 2023.

Please clearly outline your experience and how you meet the requirements of the role by addressing each point in the ‘skills, experience and knowledge’ section within your covering letter. Please let us know if you require any special provision because of any disability. If you are successful in your application, you will be notified and called for an interview by Friday 9 June.

Interview dates will be between 13-15 June.

This interview will focus on discussing your skills and experience for the role, whilst we share with you the values and culture here at Suffolk Community Foundation. We plan for all interviews to be in person at our office in Wherstead. A second stage interview may be required.

Job Types: Full-time, Permanent

Salary: £27,000.00-£30,000.00 per year

Benefits:

• Work from home

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Ipswich, IP9 2BB: reliably commute or plan to relocate before starting work (required)

Experience:

• administration (required)

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Ipswich, IP9 2BB

Application deadline: 07/06/2023
Reference ID: Executive Assistant