Executive Assistant

Executive Assistant London, England

Smiths Group
Full Time London, England 38000 - 45600 GBP ANNUAL Today
Job description

Location: EMEA, United Kingdom, London
Division: Smiths Detection
Job Function: Administration Secretarial


Every minute of every day, in nearly every country across the globe, Smiths Detection people and technology make the world a safer place. We safeguard people, business and infrastructure with the latest innovations and screening technology for aviation, ports, borders, defense, and security across 55 countries around the globe

Life At Smiths –

  • Global leader: We impact critical systems every day with sites in 17 countries and six centers of research excellence. From pioneering to powering life-changing innovation, we’re delivering threat detection and screening solutions to safeguard the world from threat
  • Digital growth: A key part of our capability is the integration of digital technology across our business and our operations in more than 55 countries, will be critical to our continued success
  • Exciting opportunities: Our growth is creating exciting opportunities to work with experts in physics, chemistry, electronics, mechanics, production, computer science, and AIML
  • International environment: With some projects, work requires global collaboration and the potential to travel and grow with the business

Job Description

We have an exciting opportunity for an Executive Assistant to provide support to the Divisional President and Senior Leadership Team, managing complex schedules, heavy diary management and coordinating extensive travel. You will be handling highly confidential and sensitive information, exercising appropriate discretion and work closely with the wider EA team.

A Goal-oriented individual, highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. If you have these skills and draw energy from being part of a team, we would like to meet you.

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

Standard security clearance will be required including 3 years UK residency.

This is an office based role in London.

Duties and Responsibilities

  • Extensive and heavy diary management across different time zones, maintaining a constantly changing calendar and scheduling appointments, including booking the required resources.
  • Managing and filtering heavy inbox – ensuring important and urgent emails are flagged and addressed
  • Responding to email enquiries, resolving where possible and re-directing where necessary
  • Planning multi-trip travel itineraries and coordinating international business travel and accommodation
  • Planning and organising SLT global offsite events within budget
  • Obtaining relevant documentation, visas and Covid requirements prior to travel whilst adhering to the expenses policy and processes
  • Working with the teams on travel itineraries and agenda ahead of Presidents visit
  • Liaising with the teams across different time zones coordinating meetings, reviews, and global town halls within tight deadlines
  • Preparation of meeting packs and all presentation and collection of materials as required
  • Working closely with the ExCo and Board office
  • Covering other EA’s when on leave
  • Recording and processing expense claims, having the confidence to question any items that exceed policy
  • Processing invoices, raising POs for the management team
  • Presenting a professional image when dealing with both internal and external contacts
  • Organising lunches/breakfast for President and SLT when required
  • Complying with and promoting all relevant legal requirements & Smiths policies and procedures, including business ethics, data protection, Covid guidelines and health & safety

Any other duties deemed reasonable for the role

The Individual

  • Solid Executive Assistant experience of 5+ years
  • Good understanding of Office Packages, including Microsoft Outlook, Word, and Excel
  • Ability to manage conflicting priorities at the same time
  • Thrives on being helpful and getting the job done
  • Confident and articulate, knows when to push back, flexible in approach
  • Positive and approachable
  • Previous experience of SAP/Concur an advantage but not essential as training will be given
  • Education at degree level is an advantage

Join us for a great career and competitive compensation & benefits whilst keeping the world a safer place.

Diversity & Inclusion

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity. We have several employee-led Employee Resources Groups (women@work, Black Employees Network, Veterans, Pride Network) providing support, enhancing career development, and contributing to personal development in the work environment and beyond.

At no time during the hiring process will Smiths Detection, Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing.

Executive Assistant
Smiths Group

London, United Kingdom
Paul Keel
$2 to $5 billion (USD)
10000+ Employees
Company - Public
Machinery Manufacturing
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