Executive Assistant Lyme Regis, England
Job description
At Shine, we believe that achieving gender parity at the top of organisations is the fastest and most sustainable way to make the corporate world a more human place. More human results in thriving individuals and teams delivering outstanding work that connects deeply with customers and consumers.Working in partnership with our corporate clients, we coach and challenge women to build a bigger vision and a plan that gives them renewed energy, commitment and focus, ultimately rising through the ranks to greater seniority and influence.
Founded by Anna Baréz-Brown and Caroline Whaley in 2014, over 20,000 women of 75 nationalities have now experienced Shine since our launch. That’s 20,000 women who have developed clarity, confidence and strength:
Clarity around their goals and aspirations with a plan to achieve them.
The confidence and resilience to keep on track.
Strength from the support of like-minded women in their organisation.
We are now at a critical moment in our development: we have ambitious plans to grow our business rapidly and are continuing to build our team to drive our success.
WHAT YOU'LL DO
-Provide high-level EA services to both co-founders and the MD – managing diaries, monitoring and managing email inboxes, social media/LinkedIn, arranging internal/external meetings and preparing necessary info/documentation, acting as point of contact for clients and staff, creating and booking complex travel itineraries, maintaining confidentiality throughout. Provide support with the occasional personal request as and when required.
-Accurately manage book-keeping and Xero for the organisation including invoicing, RFD claim, reconciliation, expense management, bill payments, reporting, budgeting, preparing month/quarter/year end and VAT returns etc utilising Shine’s Xero accounting software. Liaise closely with the Senior team and Shine’s accountant on all financial aspects. Support the client director in raising and chasing invoices.
-Create and manage all support systems that enhance team effectiveness e.g. shared filing systems, calendars, databases, Sharepoint etc.
-Ownership of insurance documents and management of licenses, ensuring all managed in a timely manner
-Be the ‘go to’ Shine IT hero – proficient in Macs, phones, Microsoft, Zoom, Google, security etc. Procure hardware and maintain subscriptions as requested. Liaise with IT company on all IT requests and update master records as appropriate.
-Support the Co-Founders and other team members in all administrative and operational aspects of the business as required. Set up team days and support with catering. Maintain an overview of the whole organisation’s workings and proactively jump in to assist or challenge.
-Support with in-person courses where needed – particularly logistical arrangements at Rhode Hill House, Shine’s HQ in Lyme Regis Dorset
-Support on getting the administrative elements of client programmes ready: requires high attention to detail on Excel timelines and PPT slides
Note: we all work remotely, but the job will involve some travel back and forth to our HQ in Lyme Regis when we have on-site courses or in-person HQ meetings. This is usually c.2/month
WHAT MAKES A GREAT CANDIDAT
-Highly IT proficient – Macs, Microsoft, Xero, Google, Zoom etc.
-Excellent organisational skills and proactivity galore
-Willingness to be adaptable and undertake a broad variety of tasks – often simultaneously and with speed, accuracy and dexterity. Deeply resourceful; we're a small but mighty team
-Go above and beyond to be of service to the team and clients. A can-do attitude – not afraid to put your hand up and get stuck in. Can hit the ground running
-Incredible eye for detail. Accuracy-obsessed
-Excellent grasp of the English language
-Full of energy and fun but trustworthy and reliable
-Passionate (but not blinded) about women’s empowerment and/or gender equality
-Exceptional emotional and relationship intelligence
-Ability to manage relationships skilfully
-Happy working from anywhere and sometimes on your tod
WHAT’S IN IT FOR YOU
-Work for an organisation that creates meaningful, often life-changing experiences, that have true impact on the world
-Be part of a small team that values quality, work ethic, authenticity, compassion, informality, hedonism and freedom (and yes that makes it brilliant but bonkers)
-An opportunity to shape the future of a young, successful company
We encourage you to apply! Here at Shine, we work with women every day who don’t go for jobs because they worry they might be unqualified. Throw your hat in the ring; don’t take yourself out of the running before you’ve applied.
Job Type: Full-time
Salary: £33,000.00 per year
Benefits:
- Flexitime
- Work from home
Schedule:
- 8 hour shift
- Flexitime
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Lyme Regis: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Lyme Regis
Reference ID: ShineEA10-22
Expected start date: 05/06/2023
