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Executive Assistant London, England

SGS

Full Time London, England 35399 - 43499 GBP ANNUAL Today

Job description

Mission
The Secretary/Assistant is responsible for performing secretarial and administrative duties. The Secretary/Assistant executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organization’s operation. The Secretary/Assistant assists the Business System Administrator with day-to-day activities.
Responsibilities

Type formal letters, interoffice correspondence and miscellaneous documents; proofread work for accuracy and compose correspondence and responses to inquiries independently.
Answer telephone and handle requests for information at an advanced level.
Set up and maintain department records and files.
Arrange travel schedules and reservations.
Supervise and train others.
Monitor accuracy, completeness and timeliness of all critical business systems transactions.
Coordinate meetings and office communications.
Schedule conference rooms, audio/visual equipment and other materials as requested.
Reviewing and submitting business expenses for the President, including business travel, and Vacation Travel Expenses.
Keeps President and HQ team informed about all meetings, appointments and other time-oriented requirements
Arranges travel schedules, including flights, transportation, and lodgings for the President and their N-1 team.
Visa and Immigration applications and compliance for the London HQ team, and any visitors to the London HQ
Organize and schedule meetings; Prepare meeting agendas, and take minutes during meetings if required
Liaise with other staff members on behalf of the President
Successfully complete required safety training (including but not limited to drugs and alcohol, electrical, emergency response, fire, first aid, health and hygiene, PPE, SIPP, risk reporting, IT security, hazardous materials, driving)
Assist with on boarding of all new comers within scope, including but not limited relocation expenses, mobile number set up and office space allocation
Responsible for performing a variety of secretarial and administrative duties, which may include typing of correspondence, opening & sorting mail, sending faxes, photocopying, and filing.
Responsible for complex and confidential secretarial and administrative assignments.
Expected to follow instruction in a timely and accurate way, with little or no follow up from management. Ensuring accuracy and compliance to local legislation and Company policy in all tasks.
Takes responsibility and ownership of office organization, confidential and important documentation and files, task prioritization and deadline compliance.
Documentation, submission and recording accuracy
Succesful organisation of calendar, events and travel