Executive Assistant London, England
Job description
Executive Assistant
- Be part of the world's leading mining organization
- Commitment to a safe working environment
- Work with a Globally diversified and Dynamic Environment
- Role based in London, UK
About the role
Finding better ways to provide the materials the world needs.
We are looking for an Executive Assistant to provide a full range of administrative/secretarial executive assistance, whilst exercising high degrees of confidentiality, tact and diplomacy. This is a great opportunity for an experienced, hands-on, and highly organised individual who can easily adapt to the day-to-day challenges of this high-level role. Your recent experience in a similar role, a can-do attitude, along with attention to detail will see you soon become a highly valued member of the team.
We are an open, connected global team that includes some of the industry’s best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.
Reporting directly to the Deputy Group Chief Scientist and to the Global Head of Employee Communications, and working within a team environment, you will:
Provide or lead a full range of secretarial/administrative support to two Senior Leaders
- Receive, screen and direct visitors, mail and e-mail.
- Maintain files, records, calendars and diaries and coordinate meeting arrangements
- Arrange and co-ordinate business travel
- Provide end to end purchasing and expense management support
- Manage end-to-end service requests (e.g. RTTMS tickets, etc.).
- Manage complex monthly reporting, dashboards, cost analysis, support and/or lead functional/special projects.
- Manage collation of key documents for critical meetings, as required
- Manage the purchase order requests and process
- Manage inboxes, prioritise and screen emails and flag and categorise into actions so both senior leaders are able to act on key tasks are dealt with and focused on
- Share agendas ahead of leadership meetings and broader team calls
About you
To succeed in this role, you will have:
- A commitment to the safety of yourself and your team
- Qualification in administration, secretary or related field
- Experience in a similar role
- Advanced use of MS Office (Word, PowerPoint, Excel and Outlook)
- A proven track record of engaging with and influencing senior and, preferably, executive management and board members
- Excellent communicator and interpersonal skills – both written and verbal
- Strong attention to detail, able to proof read documentation
- Outstanding organizational and time management skills with the ability to prioritize work effectively
- Team player with the ability to be self-motivated and work on own initiative
- Forward thinking and the ability to plan ahead
What we offer
Be recognised for your contribution, you’re thinking and your hard work, and go home knowing you’ve helped the world progress.
- A work environment where safety is always the number one priority
- A competitive base salary reflective of your skills and experience with annual incentive program
- Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
- Attractive share ownership plan
- Company provided insurance cover
- Extensive salary sacrifice & salary packaging options
- Career development & education assistance to further your technical or leadership ambitions
- Ongoing access to family-friendly health and medical wellbeing support
- Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)
About Rio Tinto
Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals and other materials needed for the global energy transition and for people, communities, and nations to thrive. We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win and meet opportunities.
Where you’ll be working
Rio Tinto’s global headquarters is situated in St. James’s Square, in the City of Westminster, London, on the edge of the West End, and is the site of the group’s original head office. Located over several floors, the office is truly a global hub for the business, and is the base for many members of the Executive Committee. As such, the grade II listed office reflects the vibrancy of the location, although it also overlooks the tranquillity of the only garden square in the district, and is a short walk from Green Park and Piccadilly underground stations.
Every Voice Matters
At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.
We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.
