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Executive Assistant

• Excellent Opportunity for an experienced professional
• Be a part of one of the world’s leading mining organizations
• Working with a diverse team
• Role based in London, UK

About the role

Finding better ways to provide the materials the world needs.

We are looking for an Executive Assistant to the General Counsel – Minerals to support the delivery of processes (captive and Outsource Service Provider) ensuring a performance driven organization with a commercial intent that focuses on customer satisfaction.

This role is a great opportunity for an experienced individual who would be responsible for the delivery of a timely, efficient and effective high level office administration, executive support and confidential secretarial support service for various senior leaders throughout the organization. The role holder is primarily responsible for providing administrative and coordination support and will be expected to work in close collaboration with other support team members to ensure the effective functioning of a large project team. The role holder will be required to comfortably communicate with the most senior leaders or executive committee members of the RT organization. Reporting to the General Counsel – Minerals, you will be:

• Providing secretarial/administrative support directly to executives, exercising confidentiality, tact and Diplomacy.
• Keep control of tasks with high attention detail, high sense of accountability and ownership
• Using business software applications (e.g., word processing, presentation and spreadsheet) to
• Prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to
• Addressing Routine correspondence and inquiries.
• Receives, screens and directs incoming calls, visitors, mail and e-mail.
• Ability to manage complex calendars with ease
• Maintaining files, records, calendars and diaries; typically arranges business travel, coordinates
• Meeting arrangements, and tracks expenses.
• May participate in the implementation of administrative standards, policies and practices for the Organization.
• Managing dashboards, monthly reports and support any functional or special projects.
• Managing end to end service requests for stakeholders (e.g. RTTMS tickets, etc.)

What you’ll bring

• Minimum Bachelor’s degree/ Graduate qualification in any discipline
• Demonstrated years of relevant experience in handling a similar / same role and complexity preferably in a multinational environment across time zones or from Hospitality, Customer Care, similar background
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite ( including MS Excel and PowerPoint)
• Knowledge of standard office administrative practices and procedures
• Experience of working with multiple stakeholders out of which at least one of them was holding a senior role in the organization
• Experience in international operations and virtual working preferred
• Excellent verbal and written communication skills

What we offer

• A work environment where safety is always the number one priority
• A competitive salary package with annual cash incentive awards for eligible employees
• Career development & education assistance to further your ambitions
• Access top tier family-friendly health and medical programs and pension plan
• Wellbeing benefits
• Generous Rio Tinto employee share program
• Employee Assistance Program
• Ongoing individual wellbeing support for you and your family for personal and professional matter
• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals and other materials needed for the global energy transition and for people, communities, and nations to thrive. We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win and meet opportunities.

Where you’ll be working

Rio Tinto’s global headquarters is situated in St. James’s Square, in the City of Westminster, London, on the edge of the West End, and is the site of the group’s original head office. Located over several floors, the office is truly a global hub for the business, and is the base for many members of the Executive Committee. As such, the grade II listed office reflects the vibrancy of the location, although it also overlooks the tranquillity of the only garden square in the district, and is a short walk from Green Park and Piccadilly underground stations.

Every Voice Matters

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.