executive assistant Renton, WA
Job description
Description
This position is responsible for performing ongoing administrative and secretarial support services of a complex, and often confidential, nature for a senior manager position and/or a group of professionals within PSMS. This position performs work that is varied and generally administrative and/or project-oriented. The activities of this position include managing calendars, correspondence, meeting and agenda preparation and other logistical matters, and special projects.
Description for Internal Candidates
This position is remote / hybrid support as needed in the Seattle, WA area.
This position is responsible for performing ongoing administrative and secretarial support services of a complex, and often confidential, nature for a senior manager position and/or a group of professionals within PSMS. This position performs work that is varied and generally administrative and/or project-oriented. The activities of this position include managing calendars, correspondence, meeting and agenda preparation and other logistical matters, and special projects. It is anticipated that the person holding this position will network extensively with many of the organization's management team and will represent their supervisor in a positive and professional manner.
Job Duties Include:
- Executive Support : General calendaring, scheduling meetings, update reference guides, anticipating exec needs.
- Rhythm of Business : Manage distribution lists, department calendar, managing all-hands meeting.
- FTE / Contractor: Onboarding / Offboarding, entering tickets, tracking status, and expediting service tickets and access requests.
- Meeting Support : Note taking, meeting recaps, draft agendas, preparing and disseminating meeting materials.
- Events : Coordinating on-site events, booking conference rooms, catering.
- Travel : Coordinating both domestic and international, flight tickets, hoteling.
- Asset Management : Sending and receiving equipment like computers, monitors, etc. Working with Service Desk for equipment repairs.
- Budget : Collecting and reconciling Amex expenses in Concur. Support finance team processing SMA purchase orders, invoices, and contract renewals.
- Mission ambassador : Coordinating Providence charity volunteer events.
- Other duties as assigned
Required Qualifications:
- 2 years of university or college training in English, liberal arts or related subjects; or graduation from a technical program in secretarial or office support services/ or equivalent education/ experience
- 4 years Experience as an administrative assistant or executive assistant, including up to 3 years working directly for a manager or executive.
Preferred Skills :
- Highly organized and self-directed
- Previous experience in an IS / Data management organization
- Personal Effectiveness and Dependability
- Proficient in Office 365 suite: Word, PowerPoint, Excel
- Strong written and verbal communication skills
- Committed to easing the way of our caregivers
- Budget management experience
- Project management experience
The salary range listed for this position is MIN $28.98, MAX $46.10 is based upon the primary work location posted. This position is remote. Salary range and offers are determined by internal pay equity and geographic cost of living differences. Salary rage will vary from State and region. Salary max is limited to 90% range in order to continue to offer internal pay growth. We welcome open and transparent discussions on salary at Providence.
Why Join Providence?
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.
About Providence
At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Check out our benefits page for more information about our Benefits and Rewards.
About the Team
Providence Shared Services is a service line within Providence that provides a variety of functional and system support services for our family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.
We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment.
We are committed to cultural diversity and equal employment for all individuals. It is our policy to recruit, hire, promote, compensate, transfer, train, retain, terminate, and make all other employment-related decisions without regard to race, color, religious creed (including religious dress and grooming practices), national origin (including certain language use restrictions), ancestry, disability (mental and physical including HIV and AIDS), medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, genetic information, and military and veteran status or any other applicable legally protected status. We will also provide reasonable accommodation to known physical or mental limitations of an otherwise qualified caregiver or applicant for employment, unless the accommodation would impose undue hardship on the operation of our business.
We are a community where all people, regardless of differences, are welcome, secure, and valued. We value respect, appreciation, collaboration, diversity, and a shared commitment to serving our communities. We expect that all workforce members in our community will act in ways which reflect a commitment to and accountability for, racial and social justice and equality in the workplace. As such, we will maintain a workplace free of discrimination and harassment based on any applicable legally protected status. We also expect that all workforce members will maintain a positive workplace free from any unacceptable conduct which creates an intimidating, hostile, or offensive work environment.
Requsition ID: 201199
Company: Providence Jobs
Job Category: Administrative Support
Job Function: Administration
Job Schedule: Full time
Job Shift: Day
Career Track: Admin Support
Department: 4011 SS IS HI DP 3
Address: WA Renton 2001 Lind Ave SW
Pay Range: $28.98 - $46.10
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Check out our benefits page for more information about our Benefits and Rewards.
Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
