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Executive Assistant London, England

Montagu Evans

Full Time London, England 38064 - 46218 GBP ANNUAL Today

Job description

COMPANY, TEAM & ROLE OVERVIEW:

THE TEAM
The Central Management Team is the hub of the business and is home to the HR, Finance and Marketing and BD teams amongst others. These departments work closely and cohesively together to achieve the smooth running of the firm and providing support to the Managing Partner, as well as the wider departments.

Reporting into the Managing Partner the main responsibility of the Executive Assistant is to support day to day operations in relation to the management of the firm.

MAIN DUTIES, RESPONSIBILITIES, ACCOUNTABILITIES:

DUTIES

Proactive diary management for the Managing Partner, this will involve ad hoc requests as well as managing annual work cycles, anticipating what will be needed and when and coordinating diaries accordingly.
Supporting the MP in managing their inbox/correspondence, calls and meetings including high value/sensitive/confidential information
Organising all internal/external meetings on behalf of the MP, ensuring that a professional approach is maintained when dealing with high profile senior relationships.
Anticipating forthcoming internal events and preparing presentations and other materials, including: power point presentations and speeches, including:

o Partner and all staff presentations
o Team away days, strategy days, social events
o Annual Partners’ conference – liaison with Marketing Director and taking responsibility for logistics/operational delivery of the conference

Supporting projects which improve communication between CMT and the wider partnership. For example, managing a partner’s only intranet page, partnership calendar, anticipating and drafting comms on projects
Willingness and ability of work outside of normal hours, in exceptional circumstances when required
Close liaison and collaboration with CMT Directors, Heads of and CMT Team Coordinator
Organising all travel arrangements for the MP, UK only.
Continually promote a positive, down to earth, Managing Partner brand internally and externally.
Support the MP to foster a culture of support, inclusivity and equity for the Partnership
Deal with matters with integrity and discretion and maintain a safe and confidential environment.

DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATION:

DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATIONS

Exceptionally well organised and self-motivated, proactive in approach
Strong attention to detail and the ability to prioritise, work to deadlines and under pressure
Ability to think ahead and anticipate requirements/outcomes
Experienced Outlook diary manager
Reliable and trustworthy with P&C information
Discretion and tact in dealing with clients, partners and staff at all levels
Ability to maintain good relationships with other departments in the firm
Good time keeping and punctuality
Emotional intelligence, ability, and confidence to handle conflicting requests and foster great relationships
Positive and empathetic approach to others and capable of working as an integral part of a team
High standard of English, written and spoken
Capable of working with large, pressured, workload often on tight timescales
Positive, friendly & enthusiastic attitude
Excellent IT skills, highly proficient users of Microsoft packages including Outlook, Word, Excel, PowerPoint and other relevant software