executive assistant New York, NY
Job description
Requisition ID
534395
Medidata: Powering Smarter Treatments and Healthier People
Medidata, a Dassault Systèmes company, is leading the digital transformation of life sciences, creating hope for millions of people. Medidata helps generate the evidence and insights to help pharmaceutical, biotech, medical device and diagnostics companies, and academic researchers accelerate value, minimize risk, and optimize outcomes. More than one million registered users across 2,000+ customers and partners access the world's most trusted platform for clinical development, commercial, and real-world data. Known for its ground-breaking technological innovations, Medidata has supported more than 30,000 clinical trials and 9 million study participants. And Medidata’s ongoing commitment to infusing the patient voice into trial designs and solutions is helping to create a better and more inclusive experience for all participants in clinical studies. Medidata is involved in nearly 40% of company-initiated trial starts globally, with studies conducted in more than 140 countries. More than 70% of novel drugs approved by the Food and Drug Administration (FDA) in 2022 were developed with Medidata software. Medidata is headquartered in New York City and has offices around the world to meet the needs of its customers. Discover more at www.medidata.com and follow us @medidata.
Our team:
Patient Cloud is a suite of powerful solutions that makes it simple and engaging for patients to participate in any clinical trial – so your trials are easier, faster, and produce better results. Built into the Medidata Clinical Cloud® platform, Patient Cloud solutions combine Medidata’s leading clinical trial technology with unmatched patient centricity by design.
Only Patient Cloud delivers the full range of tools to build scalable, flexible solutions at every level of onsite and decentralized trials, and our expert teams help you tackle problems creatively to find the most effective level of decentralization.
Who we are looking for:
Calling all dynamic problem-solvers with a flair for making things happen! The Medidata Patient Cloud team is on the lookout for a versatile team player who can navigate our company's ins and outs with finesse. In this role, you'll be the superhero supporting key executives in Patient Cloud R&D, building connections with our valued partners across internal and external teams. From coordinating discussions and meetings, to helping to prepare engaging presentations, you'll be at the heart of it all.
We're not just looking for someone who's experienced and knowledgeable (although that's a plus!). We want a creative thinker who can navigate a modern tech organization, understanding the different roles and dynamics that come with it to find innovative ways to get things done. Networking is second nature to you, and you'll have the opportunity to collaborate with senior professionals both within and outside our company.
To excel in this role, a professional certification or equivalent experience working with senior-level executives is a must. Your ability to interact with diverse internal teams, as well as customers, vendors, and other important guests will be key to your success. We're looking for someone with a minimum of five years of related experience and a Bachelor's degree.
Ideally, you'll be based near our vibrant New York or Boston offices, joining us in the office at least three days a week to make an impact.
Provide routine assistance to the Executives which includes, but is not limited to: Executive correspondence, electronic filing, creating and updating Contacts, and other logistical support needs of the Executives
Create and maintain an inventory of critical path projects and high-priority business development activities
Maintain calendar for the Executive using electronic calendaring system
Regularly organize meetings, appointments, conferences, and calls with both internal and external business partners
Coordinate complex meetings, assist in the design and preparation of presentations and other meeting materials
Maintain contact with Executives via company-issued mobile device
Arrange travel, prepare itineraries including air and ground transportation, hotel reservations, out of town dining, and car rentals
Prepare Executive expense reports and process Executive charge card reconciliation
Create and maintain spreadsheet files
Prepare presentation materials
The salary range posted below refers only to positions that will be physically based in New York City / New Jersey. As with all roles, Medidata sets ranges based on a number of factors including function, level, candidate expertise and experience, and geographic location. Pay ranges for candidates in locations other than NYC / NJ, may differ based on the local market data in that region. The base salary pay range for this position is $66,000 to $95,000.
Base pay is one part of the Total Rewards that Medidata provides to compensate and recognize employees for their work. Most sales positions are eligible for a commission on the terms of applicable plan documents, and many of Medidata’s non-sales positions are eligible for annual bonuses. Medidata believes that benefits should connect you to the support you need when it matters most and provides best-in-class benefits, including medical, dental, life and disability insurance; 401(k) matching; unlimited paid time off; and 10 paid holidays per year.
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Equal Employment Opportunity
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Medidata are based on merit, qualifications and abilities. Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
