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• To provide executive assistant support to the F1 Technical Directors
• To provide general administrative support to the F1 Technical team
• Reporting to the Executive Assistant to the F1 Team Principal
• Based at the MTC in Woking, on-site 4-5 days per week, full-time
• Occasional travel may be required
  

Key Stakeholders

• F1 Technical Directors
• F1 Directors in the Technical team
• Executive Assistant, F1 Principal
• Managers and team members of the F1 Technical team
• Executive Assistant and Personal Assistant community
• Central service functions, e.g. Facilities, People team, Finance

Principal Accountabilities

• Provide calendar management as required for the F1 Technical Directors
• Manage travel logistics, including car transfers and chauffeur bookings
• Assisting with the set-up of meetings, including booking meeting rooms, catering, AV, WebEx and confirming details with attendees in a timely manner
• Opening, acknowledging and co-ordinating responses to e-mail and post enquiries
• Provide a welcoming, effective, professional response to all visitors and enquiries by phone and face-to-face
• Coordinate, maintain and communicate the office desk/seating plan project across all departments of Technical & Racing

• Ongoing coordination and tracking of projects
• Follow administrative systems/processes to support the operation of the Team, including assistance with sign off requirements and coordination
• Creating presentations, reports, uploading them to company systems, printing and distribution

• Support and administer long service awards scheme, in collaboration with the People team
• Update and maintain email distribution lists and others as appropriate
• Work as part of a team across the McLaren Group to help ensure delivery of McLaren Group company goals, as well as McLaren Racing’s
• Coordinate and manage Executive Offices and dial ins (e.g. WebEx)
• Organise and coordinate Mission Control bookings and food order for race weekends

• Working as part of a team to distribute merchandise and team gifts when required
• Monthly expense reconciliation
• Provide support and holiday cover for EA/PA/Admin absence within the team
• Maintain strong working relationships with McLaren Racing teams and other business functions
  

Knowledge, Skills and Experience

• Proven experience as a PA/EA in a high performance, fast paced organisation
• Experience within a technology or engineering company is desirable
• Strong communication skills, both verbal and written, and comfortable with communicating at all levels across the Team
• Robust administrative skills and the ability to draft documents without guidance

• A proactive, driven approach to their work, which reflects our high performing culture
• Ability to use initiative to prioritise, resolve issues and improve processes
• Experience as working as part of a collaborative team, yet equally comfortable working independently
• Available and willing to be flexible, to provide support at often unsociable hours, including evenings and weekends
• Knowledge of and a high proficiency in Microsoft Office, including SharePoint and Teams
  

Personal Attributes

• Active interest in Formula 1
• Takes ownership, is proactive and resourceful – always striving to achieve their best
• High attention to detail and takes pride in their work

• Able to maintain confidentiality and use discretion
• Strong interpersonal communication skills and confident liaising with employees and visitors at all levels
• Confident in own abilities
• Resilient, able to perform under pressure and enjoys a fast-paced environment
• Uses own initiative and offers solutions to problems or improvements to processes where required

• Can be relied on as a valuable member of the PA/EA team
• Digitally minded

What can McLaren offer?

We strive to provide a fun, innovative, collaborative and open culture where everyone’s input is welcome, and everyone feels part of our achievements. We work hard to create a culture of continuous improvement and support this with a proactive approach to management and personal development.

McLaren Racing is based at the iconic McLaren Technology Centre on the edge of Woking. Our large campus includes a gym, swimming pool, restaurant and indoor and outdoor break-out areas, as well as direct access to park land. MTC is connected to Woking mainline station via regular shuttle buses, from which London Waterloo is a 32min train ride.

We encourage hybrid working patterns to give you options to balance your home life and hobbies with your work, and offer a comprehensive package of benefits including private healthcare, car schemes, life insurance and generous pension contributions.