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Executive Assistant London, England

Mastercard

Full Time London, England 61024 - 66714 GBP ANNUAL Today

Job description

Our Purpose

We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a

culture of inclusion

for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better business results.

Job Title

Executive Assistant

All About the Role

The Executive Assistant role is supporting a Executive Vice President and includes performing general administrative duties to support day-to-day department operations in such areas as scheduling of meetings, travel arrangements, expense reporting, calendar management, ordering supplies, and maintaining department records.

The position, based in London, presents a unique opportunity to be part of an expanding team responsible for improving product management and engineering practices while Mastercard continues to develop as a leading technology company.

It requires an individual who is highly organized, who can think ahead, is even-keeled, personable and with a customer support mindset.

Main accountabilities - full administrative support, including:
o Calendar management
o Substantial travel arrangements, both domestic and international, many times requiring visa applications/processing, as well as travel logistics by researching best flights/accommodation options according to venue

Manage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with budget and in compliance with related finance policies
Manage Travel & Expenses (T&E) effectively and submit individual/team expense reports in a timely manner in compliance with finance policies
Coordinate team meetings (onsite and offsite), guest speakers, catering, venue booking and other event specific needs
Ensure all meeting support is appropriately coordinated for meetings and events
Assist with miscellaneous projects as needed

All About You

Experience booking international travel a must, including visa requests
Solid experience in a business administration support capacity interfacing with senior and executive level management
Proactive and highly organized with attention to detail
Ability to keep calm under pressure
Strong business judgement and professional etiquette
Ability to multi-task and organize a daily workload by priorities
Must be able to meet deadlines in a fast-paced quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Strong communication skills

Education:

High School education. College degree a plus.

Knowledge / Experience:

Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.

Skills/ Abilities:

Strong knowledge of department budgets and desk top computer software.

Corporate Security Responsibility
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

Abide by Mastercard’s security policies and practices;
Ensure the confidentiality and integrity of the information being accessed;
Report any suspected information security violation or breach, and
Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.

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