Executive Assistant London, England
Job description
who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.
about this role
This role will support the Vice President, FP&A International and Senior Director Brand & Community, EMEA region.
a day in the life
- Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives email.
- Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
- Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
- Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
- Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of global Executive Assistants and according to most Senior Executive travel plan.
- Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
- Acts as a communications liaison with the Finance and Brand & Community Department as required.
- Organises activities for the teams such as off-sites or events involving the team group
- Responds to inquiries or refers them to the appropriate partner.
- Prepares briefing notes and minutes of meetings, as required.
- Provides Executives with documentation needed for meetings and correspondence with the business.
- Delegates and follows up on action items that fall within realm of responsibility.
- Supports space planning needs for department growth.
- Special Projects as assigned by Executive.
- In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.
- 2-5 years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
- Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
- Able to observe and maintain the utmost confidentiality.
- Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
- Experience working with a publicly traded company.
- Demonstrated willingness to be flexible and adaptable to changing priorities
- Proven work ethic with utmost integrity
- Desire to excel and succeed
- Actively live and breathe the lululemon culture and lifestyle
- Self-awareness, with a desire for constant self-improvement (goal -oriented)
- Entrepreneurial spirit and an egoless nature
- Self-motivated, passionate, empathetic, approachable
- Outgoing, energetic, upbeat and fun!
Your role is classified as hybrid under our global SSC Hybrid Workplace Policy.
In-person collaboration is important, and much of the role can be performed remotely. Work is performed at both the SSC office and home office every week.
