Executive Assistant London, England
Job description
General information
All posting locations: London, , United Kingdom
Job Function: 13 - Administration
Date Published: 26-Apr-2023
Ref #: R-69313
Description & Requirements
We have an excellent opportunity available for an experienced Executive Assistant to make a difference at Kraft Heinz- supporting 2-3 Leadership members in our International division. We are looking for an individual who remains calm under pressure- is highly organized and has a proven ability to prioritize- whilst supporting the Leadership team to navigate a fast-paced environment and competing business priorities. An appreciation for working in an international environment and coordinating with counterparts based in the US and globally is helpful.
In brief- your key responsibilities will be:
- Provide accurate support to the Executive Leadership team
- Manage multiple- ever changing calendars and priorities
- Coordinate meeting agendas- meetings rooms- facilities etc. both in-person and virtually
- Complete monthly expenses and raise and process purchase orders
- Manage all administrative tasks- prioritize and action all incoming post and phone calls
- Organise local and international travel including accommodation and visa applications
- Maintain strict confidentiality for personal and business requirements
- Support the planning of local office projects such as Town Halls and follow-up with team members where required
- Work in a close-knit team alongside 5 other EAs to support our International & Northern Europe Leadership Team members
Qualifications & Experience
- Bachelor’s Degree preferred
- 4+ years’ experience as an Executive Assistant- corporate events- administration- project management or other role which requires multiple points of coordination and stakeholder management
- Strong prioritization skills- problem-solving and decision-making
- Proficient with systems ie. MS Office- SAP/SRM- Workday- Travel-booking systems
Professional Attributes
Communication Skills: At Kraft Heinz you’ll easily be exposed to senior management- no matter your level. Therefore- it’s important you have excellent communication skills- to deal with all kinds of different stakeholders.
Resilience: You’re able to bounce back after a disappointment or set back- big or small. And always continue to move onward & upward. You don’t get easily stressed by pressure- on the opposite- a demanding and dynamic environment is what keeps you energized.
Simplification: We like to keep it simple and deliver with speed. Your ability to simplify will be highly appreciated- when you provide simple solutions to dealing with complex challenges.
Curiosity- positivity & enthusiasm: You’re curious- positive and enthusiastic. People know you as the driver of the team.
What we offer you
- An ambitious employer; we only want to the best for our people!
- Ownership from Day 1; we take big bets on people through giving them big challenges
- An environment to learn and develop in a daring and driven workplace
- A flexible- hybrid work environment (3 days / 2 days)
- Always room for new insights; if you have a phenomenal idea- please let us know- and we can set it in action!
Location: London- The Shard
Inclusion matters to us
Everyone is welcome at our table. In fact- we thrive on learning and growing from our diverse group of backgrounds and perspectives.
Doesn’t matter who you are- where you’re from- or who makes your heart sing. We want you to show up as your authentic self- excited to work with amazing colleagues to solve complex challenges and innovate in an ever-changing industry.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race- religion- color- national origin- sex- gender- gender expression- sexual orientation- age- marital status- veteran status- or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process- to perform essential job functions- and to receive other benefits and privileges of employment. Please contact us to request accommodation.
About Us
The Kraft Heinz Company is one of the largest food and beverage companies in the world, with eight $1 billion+ brands and global sales of approximately $25 billion. We’re a globally trusted producer of high-quality, great-tasting, and nutritious foods for over 150 years. Our brands are truly global, with products produced and marketed in over 40 countries. These beloved products include condiments and sauces, cheese and dairy, meals, meats, refreshment beverages, coffee, infant and nutrition products, and numerous other grocery products in a portfolio of more than 200 legacy and emerging brands.
No matter the brand, we’re united under one vision: To sustainably grow by delighting more consumers globally. Bringing this vision to life is our team of 39,000+ food lovers, creative thinkers, and high performers worldwide. Together, we help provide meals to those in need through our global partnership with Rise Against Hunger. We also stand committed to responsible, sustainable practices that extend to every facet of our business, our consumers, and our communities. Every day, we’re transforming the food industry with bold thinking and unprecedented results. If you share our passion – and are ready to create the future, build a legacy, and lead as a global citizen – there’s only one thing to do: join our table and let’s make life delicious!
Our Culture of Ownership, Meritocracy and Collaboration
We're not afraid to think differently. Embrace new ideas. Dream big. We empower our people at every level – from entry-level intern to senior leader – to own their work. We share a responsibility to think like Owners – to be mindful of the collective and sustained success of Kraft Heinz – which we apply to every situation, every day.
As part of Kraft Heinz, you're supported to grow and achieve. You’re expected to bring your authentic self to work every day, to lead with humility, and drive outstanding performance at every level – and you’ll be rewarded. You’re given opportunities to leave a mark and build a legacy. But you won’t do it alone. You’re supported by passionate teammates along the way, and our collective, collaborative spirit fuels our incredible progress.
Kraft Heinz is an Equal Opportunity Employer - Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.
