Executive Assistant Leatherhead, England
Job description
Title:
Executive Assistant
APPLICANTS MUST BE ABLE TO OBTAIN UK GOVERNMENT LEVEL SECURITY CLEARANCE
APPLICANTS INTERESTED IN JOB SHARE OPPORTUNITIES ARE WELCOMED.
ABOUT KBR
At KBR, we deliver science, technology and engineering solutions to governments and companies around the world. We are a global community of innovators, thinkers, creators, explorers, volunteers and dreamers. We bring together the best and brightest people to deliver technology and solutions that help our customers accomplish their most critical missions and objectives. In doing so, we strive to create a better, safer and more sustainable world.
We bring together the best and brightest to deliver technology and solutions that help our customers accomplish their most critical missions and objectives. In doing so, we strive to create a better, safer and more sustainable world.
WHAT TO EXPECT
Working at KBR means being rewarded for your contributions. In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients.
ABOUT THIS POSITION
The Executive Assistant manages the overall workflow and coordination of for members of the Executive and Senior Leadership Team office. Work includes scheduling, managing, and disseminating calendar; controlling access to the CEO; and preparing correspondence. This position requires wide latitude of discretion regarding workflow and priorities, in addition to in-depth knowledge of various executives' styles, methods of operation, and authorities. The Executive Assistant will provide support to the staff functions with direct administrative executive support services. The duties may include interfacing with high-ranking officials and stakeholders. Responsibilities also include coordinating meetings, visits and trips, managing calendars, scheduling/reserving conference rooms,
proofreading/editing/finalising
correspondence, and preparing senior leadership for meetings, printing read ahead materials, and administering any related requirements.
Duties and Responsibilities:
Answer and place telephone calls, direct calls, take messages, and follow-up accordingly.
Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
Prepare read-ahead material for Senior Executives.
Receive, sort, and screen incoming mail; categorise, prioritise, and prepare responses for Senior Executive signature.
Summarise correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response.
Manage the workflow of multiple matters, within a continuously adapting schedule, for the assigned Senior Executive.
Prepare and review non-routine letters, memos, documents, and various reports for Senior Executive signature to ensure compliance with correspondence guidelines.
Prepare to host Senior Executive visitors to include passing security clearances and escorting.
Update and maintain records and files using the enterprise records management system.
Maintain an awareness of internal structural levels and hierarchy within the organiation.
Assist and relieve the assigned Senior Executive of a variety of complex executive office support functions.
Manage all aspects of Senior Executive daily agenda to include scheduling appointments, preparing travel itineraries, schedule VIP parking, and making arrangements.
Research and prepare background information on meeting attendees and/or topics of interest for the meeting.
Process travel accounting/vouchers.
Disseminate schedule to appropriate staff and act as a liaison between the Senior Executives
Develop creative approaches and alternatives to the resolution of issues and problems.
CLOSING DATE: 15 MARCH
INTERVIEWS ANTICIPATED TO TAKE PLACE WEEK COMMENCING 20TH MARCH
KBR COMPANY INFORMATION
When you become part of the KBR team, your opportunities are endless. Through collaboration with our customers, we’re defining tomorrow’s challenges, then providing the solutions and services to overcome those challenges, always maintaining our commitment to total safety and reliability.
At KBR, we partner with government and industry clients to provide purposeful and comprehensive solutions with an emphasis on efficiency and safety. With a full portfolio of services, proprietary technologies and expertise, our employees are ready to handle projects and missions throughout their entire lifecycle, from planning and design to sustainability and maintenance. Whether at the bottom of the ocean or in outer space, our clients trust us to deliver the impossible on a daily basis.
Working at KBR means being rewarded for your contributions. In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients. We attract the best minds in the world because our expertise thrives on creativity, resourcefulness and collaboration. That is how we supply our clients with cutting-edge solutions and services.
As the needs of the world change, we’re ready to respond and guide the way forward with strategic, sustainable, and technological advancements grounded in more than a century of practical application and execution.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
