executive assistant London, England
Job description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Executive Assistant, JLL Technologies, EMEA
Location: London, Warwick Street
Role: Full-Time Position
We are looking for an EA to assist our VP of Engineering within JLL Technologies.
The successful candidate should have excellent organisational abilities, thrive in a busy and complex business and have strong interpersonal skills.
JLL Technologies (JLLT) is a division of JLL, a world leader in real estate services, that helps organizations transform the way they acquire, operate, manage, and experience space. A first-of-its-kind team combining builders of high-growth tech companies and commercial real estate experts, JLLT delivers a comprehensive technology portfolio of purpose-built solutions and leading-edge, venture-backed companies to meet and exceed the industry’s demands for better business intelligence, workplace experience, and smart building platforms. Learn more at www.jllt.com.
The JLLT Core team represents all technology products that keep the business running internally as well as the products that help brokers sell.
About JLL
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
What this job involves
Diary management across multiple time zones, ensuring a proactive / forward planning approach to ensure preparation and focus time is considered and diary clashes are actioned in a timely manner
Inbox management (where required)
Organising complex international travel including meeting and transport arrangements, confirming accommodation and producing detailed itineraries (visas/tests where applicable)
Finding the most cost effective and sustainable options, in line with JLL T&E policy.
Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
Developing and maintaining effective working relationships with clients (externally) and colleagues (internally)
Organising meetings and booking the relevant rooms and equipment
Presentation support including formatting, reworking and proofreading
Providing wide range administrative assistance
Support with project work (as applicable)
Attending meetings and recording minutes/actions and follow up where necessary
Proactive / forward planning to ensure prep time in advance of client meetings
Sound like you? To apply you need to be / have:
At least two years proven experience working as an Executive / Personal Assistant
Great verbal and written communication skills
Ability to work independently with minimal supervision
Team player who works with a partnership mentality and deals effectively with colleagues and clients
PC literate – understanding of how to use the technology as a tool
An above average knowledge of IT Microsoft applications i.e. Word, Excel, PowerPoint
Intuitive nature and desire to learn and progress
Understands and appreciates the importance of using discretion
Uses appropriate judgement when responding to the needs of senior level directors both internally and externally
Shows initiative in taking action and responding appropriately
Adopts a flexible approach to work
Ability to multitask and prioritise tasks
Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
About JLL
CEO: Christian Ulbrich
Revenue: $5 to $10 billion (USD)
Size: 10000+ Employees
Type: Company - Public
Website: www.jll.com
