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REQ ID: 117645
JOB TITLE: Executive Assistant
SALARY: Competitive
POSTING END DATE: 06/09/2023
LOCATION: Gaydon

Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.

An opportunity has arisen for an Executive Assistant to join our team, supporting the JLR Executive Director for Strategy and Sustainability. The role is critical to the smooth running of the business and requires a great level of flexibility and comes with a high level of responsibility.

WHAT TO EXPECT

• As the Executive Assistant you'll have sole responsibility of the Executive Director's time, prioritising key business activity, liaising with their first line, management of objectives, management and preparation of paperwork and follow up of actions, delivery on time and on quality of all tasks assigned to the Executive Director and their function.
• Key Responsibilities will also include:
• Diary management and administration, including driver bookings and co-ordination.
• Management of Director's travel arrangements, visas, and supporting documentation
• Responsibility for compiling all daily files and approvals in a timely and quality manner
• Creation and management of Director's expenses and approval of first line
• Provide direction to Director on priorities, to include supporting paperwork, deadlines etc with recommendations
• Manage Director's emails and tasks until complete, prioritising and delegating where necessary, flagging up immediate and urgent concerns and acting accordingly
• Represent the company to externals in a professional, courteous and knowledgeable fashion, either face to face, through written communication or in clear and concise manner by phone.
• Arrange team meetings/ town halls / away days as appropriate and directed to, adhering to company policy and procedures.
Provide holiday cover for wider team as required

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WHAT YOU-LL NEED

To be successful in this role you'll have the ability to deliver quality and consistency in a complex, highly demanding environment whilst being able to adapt style and behaviour when dealing with different people and circumstances both internally and externally.

• Strong computer skills to include excel, word and PowerPoint etc.
• Excellent communication skills - both written and spoken
• Agile and flexible approach to change - adapting last minute business priorities
• Strong ability to organise Executive Director's tasks, to ensure objectives are met, making recommendations where appropriate
• Strong project management capabilities with excellent execution skills and the ability to multitask
• A proactive approach, always looking ahead and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture

SO WHY US?

Bring all this to the home of premium innovation, and you'll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family, membership of a competitive pension plan and performance related bonus scheme. All this and more makes Jaguar Land Rover the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At Jaguar Land Rover, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage.

Please be aware that we may close this vacancy for applications before the stated deadline if we receive a high volume of interest. We strongly advise you to submit your application as early as possible.

Jaguar Land Rover is committed to equal opportunity for all.