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Contract: Permanent | Full Time, 37.5 hrs per week

Salary: Circa £30,000

Location: Welwyn Garden City

Closing Date: 13 Jul, 2023

This is a busy role playing a vital role in ensuring the smooth running of the CEO’s office. Some work during the evening is required for committee meetings and other ad hoc events as required.

About the role

• Providing administrative support to the CEO and Chair and other Isabel Hospice Directors
• Organising and co-ordinating the Board calendar, scheduling meetings for the Hospice Board, Trading Board and other meetings/sub committees
• Providing agendas, taking minutes and distributing all documentation in preparation for Board & Committee meetings through iBabs
• Leading on the organisation and administration for the recruitment of Trustees, organising inductions and being the main point of contact for Trustees throughout their term of office
• Supporting the effective running of meetings including bookings, IT and catering requirements and other preparations as required
• Leading/supporting and facilitating internal administrative changes and associated staff communications
• Coordinating communications to the organisation on behalf of the CEO in conjunction with the Marketing & Communications Department
• Supporting the Company Secretary in undertaking legal duties
• Assisting in the forward planning of projects and initiatives working in conjunction with the CEO and Chair and other Hospice Directors
• Representing the Hospice to external organisations and public figures through day-to-day contact and at public events

About you

• Previous experience in a senior PA or Executive Assistant role is essential, experience of healthcare and/or not for profit sector desirable
• Self organised and able to prioritise
• Advanced PC skills and able to enhance productivity and efficiency through digital solutions
• Discreet, diplomatic and able to maintain confidentiality and manage sensitive information
• Proactive and willing to follow up with colleagues to ensure projects are delivered
• Willingness to work some evenings and weekends
• Committee Secretary experience desirable

Benefits

• 27 days holiday
• Pension scheme
• Life assurance scheme
• Employee Assistance Programme
• Cycle to work scheme
• Health Service Discounts
• Refer a friend bonus.

To apply, please complete the application form or send your CV and covering letter to [email protected]

We reserve the right to close this job earlier if sufficient applications are received, so please apply early to avoid disappointment.

Successful applicants will be required to undertake a DBS check.