executive assistant San Mateo, CA
Job description
Inclusively is partnering with a multinational universal bank to hire a Executive Assistant.
ABOUT INCLUSIVELY:
Inclusively is a digital tech platform that connects candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD). Applicants with one or more of these conditions are encouraged to apply; Inclusively does not require applicants to disclose their specific disability.
What will you be doing?
- Providing a high level of administrative assistance to investment banking teams (8+ people)
- Scheduling and coordinating meetings/events, and maintaining busy appointment calendars
- Answering, screening, and routing telephone calls; responding to inquiries from internal and external clients and liaising with senior level individuals throughout the Firm
- Acting as back up for other assistants in the office
- Handling correspondence, including drafting replies and composing letters and memos
- Arranging and coordinating travel schedules and reservations, including flights, hotels, ground transportation, etc
- Preparing and tracking T&E expenses actively
- Handling special projects as they arise
What we’re looking for:
- Over two years of administrative experience in investment banking industry preferred
- Experience working with senior level executives in a corporate setting
- Excellent computer skills including Microsoft Word for Windows, Excel, PowerPoint, and Outlook essential
Skills that will help you in the role:
- High energy level
- Positive attitude
- Ability to work well under pressure in a fast-paced, demanding environment
- Flexible; adaptable; team player
Where will you be working?
You will be working at our 155 Linfield Drive, Menlo Park location. This idyllic office space is surrounded by beautifully landscaped grounds and courtyards, and provides access to secured underground parking stalls plus surface parking. You will be within walking distance to Palo Alto and are less than 2 miles from downtown Menlo Park, which has a great atmosphere with lots of coffee shops and parks surrounding the immediate area. Additionally, this office space has excellent access to Highway 101 and is conveniently located to both San Francisco and San Jose International airports.
Job Type: Full-time
Pay: $65,000.00 - $85,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
About Inclusively
Revenue: Unknown / Non-Applicable
Size: 1 to 50 Employees
Type: Company - Private
Website: www.inclusively.com
