Executive Assistant London, England
Job description
We are HeliosX. A group of health tech companies on an ambitious mission to change the way healthcare is delivered. We believe everyone should have access to high-quality, affordable healthcare to help them live healthier, longer, and happier lives. HeliosX's vertically integrated clinical and pharmacy platform powers a personalised, end-to-end healthcare experience.
Established in 2013, our health tech brands, including Dermatica, RocketRx, MedExpress, and ZipHealth, have delivered over 2.2MM digital healthcare visits in 9 countries across the UK, US and EU. To learn more about our brand and offerings, visit heliosx.com.
The Opportunity
We are looking for an exceptional Executive Assistant to take ownership of a wide range of administrative and operational activities. This is a front-row role that will help to shape our culture by playing a key part in creating and maintaining an engaging and professional work environment across HeliosX, whilst also providing personal and professional support to the CEO and wider leadership team. It requires a driven high-EQ and digitally savvy candidate with a hands-on, results-oriented mindset.
This is a permanent, full time role based in our Central London HQ, while providing support to two other sites where needed. It will be a hybrid working arrangement, with 4 days per week spent working in the office. The Executive Assistant will report to the VP Operations.
Key responsibilities include:
- Office Management - making sure our office space is organised, well stocked with supplies, food, and runs smoothly day-to-day; coordinating team lunch, scheduling on-site meetings and managing room bookings; processing mail and handling utilities as well as managing the relationship with the landlord; providing general administrative support to on-site and remote employees.
- Administrative Support - coordinating calendars and managing meeting schedules, booking travel, CV filtering and filing.
- Executive Support - spending up to 10% of your time working closely to assist the CEO and wider leadership team with personal administrative tasks.
- Business Operations Support - supporting across a range of foundational operational tasks, including data entry, documentation, arranging/renewing insurance policies and business trademarks.
- People and IT Administration - overseeing employee onboarding, tech equipment distribution, and inventory management.
- Project Support - using your initiative to progress projects on behalf of the CEO and VP Operations, providing regular updates and follow up with the team as needed.
- Culture - organising office activities and events, as well as creatively helping develop the team culture.
What you'll bring to HeliosX
- Experience supporting a senior leader or senior team in a fast-paced technology company or international firm.
- A self-starter, who's not afraid to get stuck in with unfamiliar tasks and thrives in a fast-paced environment
- Excellent organisation, communication and stakeholder management skills.
- Exceptional attention to detail.
- Ability to multitask and take ownership over multiple projects and experience navigating an ever-changing environment
- Advanced proficiency with G-suite or similar systems (ideally Excel or Google Sheets).
- A 2:1 or First class Bachelor's degree in any subject #L
Why work with us?
HeliosX is headquartered in London, with offices in Florida. We are a diverse team of engineers, scientists, clinical researchers, physicians, pharmacists, marketeers, and customer care specialists committed to our goal of improving the quality, accessibility, and affordability of healthcare for all. Aside from working with our all-star team, here are a few other reasons you should consider applying to join HeliosX:
- Competitive pay and generous equity allocations with significant upside potential
- We've grown completely organically with no outside investment, with 2023 forecasted revenue at 70,000,000 USD globally
- UK employees get 25 days' annual leave plus UK public holidays
- Health insurance, along with extra dental and eye care cover
- Enhanced parental leave
- Cycle to work scheme and discounted gym memberships
- Individual learning and development budget and home office allowance
- Free Kindle, with Audible and Headspace subscriptions
- Free HeliosX products, as well as family discounts
- Our vertically integrated network of clinicians and pharmacies are capable of prescribing and delivering medicines to over 467,000,000 people in 9 different countries.
