Executive Assistant Newcastle upon Tyne, England
Job description
hedgehog lab is a global technology consultancy and we are on a growth trajectory. We are looking for an Executive Assistant who can help us deliver great products & digital solutions to our customers across the globe.
While we have always been about premium digital experiences, to deliver the ambitious product roadmaps of our current customers (who consist of some of the biggest FTSE 100 & Fortune 500 companies) we need to take our skills & the team to the next level to deliver a world-class service. We would love for you to come on that journey and help us do some award-winning work.
Due to the nature of this role we require candidates to be based in the North East, UK.
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Why hedgehog lab?*
- Ranked #1 globally for mobile app development on Clutch
- We work with clients of all sizes, from startups to FTSE 100 companies across a range of sectors. If you want to build your portfolio, this is the place to do it. Check out some of our past client work here.
- A transparent and open company culture based on trust, where politics is shunned and everyone works as a team.
- Our People are our greatest asset, and we are so proud to have been certified as a Great Place to Work, as rated by 91% of our business.
- We’re a fully Flexified Employer, certified by Flexa. We know a one size fits all approach doesn’t work for everyone, we work with our employees to establish a model that benefits both parties.
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Role Description*
We are seeking a highly organised and efficient Executive Assistant to provide executive support to our C-Suite Level team members. The ideal candidate will have excellent communication and interpersonal skills, be able to multitask and prioritise competing demands, and possess a keen attention to detail. The successful candidate will have experience in a fast-paced environment and will be comfortable working under pressure.
The Opportunity
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
- Liaise with and book external venues for offsite meetings, and assist with on-the-day facilitation. Coordinate with external providers for catering services, if necessary.
- Arrange travel, accommodation, and itineraries for Board members, as needed.
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence.
- Other duties as assigned.
About You
- Experience in an executive assistant role, preferably in a tech company.
- Excellent organisational and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to work under pressure and handle competing demands.
- Keen attention to detail and accuracy.
- Proven ability to handle confidential information with discretion.
- Ability to work independently and as part of a team.
What we offer
- Unlimited holidays. While we count paid leave, it's not metered.
- Flexible working environment (flexi-time, hybrid working environment)
- An enhanced maternity policy.
- A transparent and open company culture where politics is shunned and everyone works as a team.
- Annual Learning & Development budget inclusive of 4 L&D days.
- Annual personal Wellbeing budget inclusive of 2 wellbeing days.
- Access to free therapy sessions and financial wellbeing services.
- Monthly payday socials and annual Summer and Christmas parties.
Diversity & Inclusion Statement.
At hedgehog lab, our team is our greatest asset.
We believe that having diversity within our team is integral to doing our best work and creating the most innovative products for our customers. We will continue to foster an inclusive culture at the lab where everyone can be their authentic selves and thrive.
We encourage people from underrepresented backgrounds to apply to our roles and we don’t discriminate based on race, colour, religion, gender, gender identity, sexual orientation, nationality, genetics, disability or age.
If you require any adjustments to submit an application for a vacancy, or if you require any reasonable adjustment should you be invited to interview then please contact Holly Orange, Talent Acquisition Adviser, at [email protected]
We are a family friendly employer with a culture based on trust, autonomy and flexibility.
We are always learning and our policies and processes are ever evolving to make sure that they’re in line with this statement.
Job Type: Full-time
