Executive Assistant London, England
Job description
Executive Assistant
HealthXchange Group
Who We Are
Founded in 2000, HealthXchange Group are the leading supplier of aesthetic medical products and treatments to medical professionals within the UK. As a winner of the Aesthetic Awards for the past few years, we pride ourselves on the quality of our products and our customer service. Now is an exciting time to join our growing business within the field of aesthetic medicine.
The Role
We’re seeking an experienced Executive Assistant to provide comprehensive administrative and secretarial support primarily to the CEO, but also to other members of the Executive Team from time to time. This will be a varied role which will suit someone who is highly organised, proactive and able to pick up new systems and processes quickly. The post will be based full time in our Central London offices.
Benefits
Company pension, annual bonus, 23 days holiday plus bank holidays (increasing with service), generous staff discount, company events and access to Employee Assistance Programme.
Responsibilities
- Provide high-level executive and administrative support to the CEO.
- Coordinate requests for information from internal and external stakeholders and act as the first point of contact for all enquiries.
- Manage the CEO’s diary, including scheduling internal and external appointments, and organise associated documentation.
- Schedule travel and accommodation requests, including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, and producing travel packs and itineraries as required.
- Coordinate effective meetings by organising and collating meeting agendas, providing confidential minute taking and distributing any follow-up actions.
- Coordinate all catering and events management for internal and external meetings.
- Manage all relevant systems to record and update any relevant information.
- Prepare correspondence and briefing packs, reports and papers as requested by the CEO.
- Handle all aspects of CEO expense processing.
- Produce, design, format and collate documents across Microsoft Office Suite, and/or liaise with the Marketing Team to ensure all documents are formatted correctly in line with branding requirements.
- Produce correspondence such as emails, letters and liaise with clients over the phone, by email and in person, in a professional and efficient manner.
- Undertake special projects as required by the CEO.
About you
- Previous experience in a PA/EA role.
- High level of accuracy and attention to detail.
- Excellent organisational skills.
- Experience of planning international events and meetings.
- Advanced Microsoft Office skills, and a typing speed of no less than 65wpm.
- Ability to learn new systems and processes quickly, with the desire to pick up new skills.
- Proactive, self-motivated and ability to work on own initiative as well as with a team.
- Outstanding communication skills (verbal and written).
- Discretion and ability to able to handle sensitive information in absolute confidence.
- Solutions focused.
Please note this position is based full time in our central London office. Occasional travel may also be required within the UK, and to Guernsey and Ireland.
Job Type: Full-time
Salary: From £42,000.00 per year
Ability to commute/relocate:
- London, W1W 7LS: reliably commute or plan to relocate before starting work (required)
Experience:
- Executive Assistant: 1 year (required)
