executive assistant Horsham, England
Job description
Executive Assistant
Salary: £30,000 - £40,000 (depending on experience)
Hours: Monday to Friday 08:30 – 17:30
Holiday: 25 days + bank holidays
Location: Horsham, West Sussex.
Who are we?
Here at Global 4, we Love Tech and offer a range of services and products to support businesses across the whole of the UK. Our vision is to solve our customers technology challenges, by advising and implementing the right solution, and always demonstrating best in class service excellence. We offer a wide range of solutions, from cloud telephony, IT, CCTV & Security services, data connectivity and mobiles as well as energy.
As a forward-thinking business utilising the latest technology, we support a wide range of clients in multiple industry verticals. Our Trustpilot rating proudly sits at 5 stars in demonstration of our Exceptional Service whilst our internal processes and security are backed by ISO 9001 and 27001 accreditations! The experience we provide our customers with is unparalleled, and our proposition enables us to welcome hundreds of new clients every year whilst retention is at an all-time high.
With a clear vision and strong values, Global 4 is looking to expand its incredible team and require driven, passionate, and personable professionals to join their mission. We continue to grow together, investing in our people and our product offering. If you’re looking for a change, for a challenge, for reward, now is the time to join Global 4!
What benefits will you receive?
50% off our Broadband & Utility packages, completely free after two years- 33 days holiday allowance including bank holidays
- 5 additional days leave granted based upon length of service
- £250 Bright Ideas Scheme
- Kudos Employee Recognition Scheme – Including Days Out
- Buy & Sell holiday allowance scheme
- Death in service benefit
- Pension scheme
- Eye care vouchers
- Friday fridge
- Company lunches
- Company bonus scheme
- £1,000 Refer A Friend Scheme
- Fun incentives
- Paid Charity leave
What will you be doing?
As Executive Assistant to our CEO, you will be required to support on all projects and strategic changes throughout the business and be accountable for all administrative support on a day-to-day basis. The main role and responsibilities will include but are not limited to:
- Managing diaries and arranging appointments, against project / business priorities
- Preparing and owning meetings, ensuring meaningful agendas
- Producing weekly and monthly reporting for board packs
- Ensuring accuracy and quality to all work produced
- Preparing and creating ad-hoc presentations, reports and spreadsheets
- Monitoring, prioritising, organising and responding (when required) to all email correspondence
- Attending meetings, minute taking and monitoring the completion of actions thereafter
- Maintaining and supporting on project boards and internal tasks as required
- Greeting visitors and answering the door phone when required
- Researching for potential projects as directed
- Completing expenses
- Creating complex workbooks in excel to produce easy to read reports
- Proactively chasing outstanding works throughout the business
- Escalating any challenges appropriately
- Monitoring and measuring strategic objectives
- Proactively engaging to understand priorities and objectives for the board, ensuring deadlines and KPI’s are met
- Provide support to general office management
- Managing and updating policies, procedures and the centralised asset registry in line with company work instructions
What do we need from you?
- Professional, resilient, calm and highly organised
- Pragmatic, able to think on your feet
- Minimum 3 years’ experience in an EA role
- Strong interpersonal and communication skills
- In depth knowledge of our policies and procedures
- Strong people skills, ability to adapt to work effectively with different personalities
- Self-motivated, proactive and positive attitude
- Strong clerical, administrative knowledge
- Confident and assertive
- Observant and focused on detail
- Advanced Office 365 skills - Essential
- An excellent communicator, both verbally and written
- Ability to handle confidential and sensitive material
- Open to learning new skills
Global 4 is deeply committed to diversity, equity and inclusion and making our organisation a place for all individuals regardless of race, religion, national origin, age, sex and gender identity, sexual orientation, pregnancy status, familial status, disability status, gender reassignment or any other protected characteristics.
For further details, please contact our in-house recruitment team either by email: [email protected] or by telephone on 01403 272910.
