Executive Assistant Worksop, England
Job description
At Eaton, we make the energy transition work. Whether it’s efficient power management of machinery and buildings or the integration of electric vehicle charging, we work to improve people’s lives and the environment. And with the electrification of everything in full swing, accompanied by the acceleration of renewable energy generation and distribution, this is an especially exciting time to join our Power Management & Control Components (PMCC) division.
As the electrified future goes hand in hand with digitalisation, we also focus on developing smart, Industry 4.0-enabled devices, from the smallest electrical components to entire power ecosystems. We thus deploy innovative technologies to offer an enhanced user experience and more intuitive user interfaces, including for the remote operation of machinery and equipment.
Job Role Purpose
To provide a professional, proactive, and confidential Executive Assistant support service to the Plant Manager and Leadership Team.
Job Role Responsibilities
- Coordinate and support various meetings on and off site (e.g., Weekly Leadership Meetings, All Employee Meetings, Quarterly Management Reviews, Monthly Works Council Meetings, Roundtables), including drafting of agendas, preparation of presentations/supporting materials, minute-taking, and follow-up of agreed actions to completion.
- Coordinate and support site visits and business trips for the Plant Manager and Leadership Team within budgetary constraints, including preparation of detailed itineraries. Act as host and first point of contact for stakeholders in the run up to, and during, site visits.
- Champion, coordinate and communicate various employee events (e.g., employee recognition, charity and fundraising, community, inclusion and diversity, social etc.) in collaboration with the CCSW committee.
- Own, design, and produce the quarterly in house magazine ‘In Kontakt’, including determination of meaningful content to include and seeking feedback to continuously improve the magazine offering.
- Assist with any ad-hoc project related work across all business functions as required, including continuous improvement initiatives.
- Support the Plant Manager with a range of administration activities, including but not limited to, holiday management, Concur expense reports, documentation creation/review, proof-reading, raising of purchase orders etc. The remit of this role also covers ad-hoc administration support for other members of the leadership team as required to meet business needs.
- Cover reception during periods of holiday and sickness absence.
Qualifications
Person specification
- Individual with proven experience supporting senior leaders as an Executive Assistant within a fast-paced and dynamic environment.
- Advanced MS Office suite user including Outlook, Teams, Word, Excel and Powerpoint
- Accurate and prompt minute-taker
- Ability to write in a clear, concise, and professional style to prepare business communications e.g., letters, executive summaries, reports
- Experience proofreading/reviewing business documentation, with a strong eye for detail
- Exceptional organisation and diary management skills
- A trusted advisor able to handle confidential information sensitively and deal with challenging situations in a confident and diplomatic manner
- Exceptional verbal and written communication and interpersonal skills, able to partner with range of stakeholders
- Strong organisational skills, with meticulous attention to detail
- Ability to manage high-volume workload with multiple projects/activities; results-driven
- Proactive self-starter able to take initiative and work independently with a sense of urgency in completing assigned tasks
- Numerate, with an evidence-based approach to decision making
Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. We are guided by our commitment to do business right, to operate sustainably and to help our customers manage power today and well into the future. By capitalizing on the global growth trends of electrification and digitalization, we’re accelerating the planet’s transition to renewable energy, helping to solve the world’s most urgent power management challenges, and doing what’s best for our stakeholders and all of society. Founded in 1911, Eaton has been listed on the NYSE for nearly a century. We reported revenues of $19.6 billion in 2021 and serve customers in more than 170 countries.
Our culture is built on a strong commitment to practicing our core values and supporting our employees with the tools they need to succeed. We have demonstrated our passion for sustainability with the announcement of cutting carbon emissions from the company’s operations by at least 50 percent by 2030.Eaton is committed to having a workforce that is diverse and non-discriminatory at all levels, reflecting the diversity of our customers and the varied environments in which we conduct business around the world. Our success depends on our ability to attract and retain the very best people unlimited by race, color, social or economic status, religion, national origin, marital status, age, disability, veteran status, sexual orientation, gender identity or any protected status. Eaton follows relevant non-discrimination laws and regulations in the countries where we operate. It is the policy of the Company to make all decisions regarding employment, including hiring, compensation, training, promotions, transfers, or lay-offs, based on the principle of equal employment opportunity as defined above.
Job: Business Services
Region: Europe, Middle East, Africa
Organization: ES EMEA PMCC GEN Gen
Job Level: Individual Contributor
Schedule: Full-time
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No
Does this position offer relocation?: No
Travel: No
