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Executive Assistant Job in Bournemouth

Our successful, well-established client based in Bournemouth is recruiting an Executive Assistant.

As the Executive Assistant to the Directors, you will provide high-level administrative and organisational support to the senior leadership team ensuring that all tasks are completed accurately and in a timely manner.

Duties and Responsibilities:

· Managing diaries, scheduling both internal and external meetings

· Being aware of daily priorities and coordinating meetings by organising and collating meeting agendas, providing confidential minute taking and distributing any follow-up actions

· Monitoring correspondence and ensuring information is responded to and directed to the relevant employee expediently

· Supporting with reports and administration, preparing correspondence, and producing high-quality documents

· Submitting expenses

· Booking and organising hotel accommodation, meeting venues and travel arrangements as well as resolving issues with our corporate travel management company. Always mindful of getting the best value

· Acting as first point of contact for enquiries from external organisations

· Managing the organisation of internal events such as Summer and Christmas parties and other employee social events

· Supporting the organisation of conferences including managing delegate lists, invitations, accommodation, dietary requirements, and travel

· Establishing and maintaining a sound knowledge of the business functions and structures in order to understand the business priorities and objectives.

· Carrying out any other reasonable tasks or special projects directly or indirectly connected with the role, as requested.

Skills and Experience:

· Previous experience as a Senior Administrator or Executive Assistant is essential

· Previous experience of organising and managing corporate events is preferred

· Previous experience in taking minutes of meetings is desired

· Educated to an A-level standard or equivalent. This should include a very high standard of spoken and written English, and a good general education in Maths

· Attention to detail and accuracy to ensure that all work is completed to the required standard

· The ability to communicate effectively and develop strong working relationships with both internal and external stakeholders of all levels

· The ability to prioritise effectively, juggle conflicting commitments and independently manage your own time and workload to meet required deadlines

· The ability to maintain confidentiality, honesty, and discretion at all times

· The ability to use Outlook to an advanced level in order to manage multiple diaries effectively

· The ability to use Excel to an intermediate level, including understanding and utilising formulas in a spreadsheet

· The ability to use Word to an intermediate level in order to produce high-quality correspondence and create mail merge documents.

· The ability to use PowerPoint to an intermediate level

Salary and Benefits:

· A salary of £DOE per annum

· Monday to Friday working hours 9.00 am – 5.30 pm

· Free parking

· Learning and development opportunities

· Heath Cash Back Plan

· 25 days holiday plus Bank Holidays

This Executive Assistant job in Bournemouth would suit candidates who have a strong PA background, who are commercially aware and hands on.

If you are interested in this Executive Assistant Job in Bournemouth, please click on ‘Apply Now’.Alternatively, to view our other administration positions, please visit our website.

Job Types: Full-time, Permanent

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Bournemouth, Dorset: reliably commute or plan to relocate before starting work (required)

Work Location: One location