Executive Assistant London, England
Job description
Who are we?
At Devoteam, we deliver innovative technology consulting for business.
As a pure player for Digital Transformation of large organisations across EMEA, our 8,200+ professionals are dedicated to ensuring our clients win their digital battles. With a unique transformation DNA, we connect business and technology.
Present in 18 countries in Europe and the Middle East, and drawing on more than 20 years of experience, we shape Technology for People, so it creates value for our clients, for our partners and for our employees.
Devoteam achieved yearly revenues of €800 million in 2020.
About the role:
We are looking for an Executive Assistant / Office Manager for our Devoteam London office, who is willing to work in a dynamic environment and make a difference in our organisation.
The successful candidate will be providing general administration to our Management Team, our UK MD, as well as organising social events, office management and more.
Reporting to the Managing Director in the UK, this role will be in our London Office with the
expectation of being in the office 4 days per week.
Our Opportunity:
- To support our Manager Director that has a busy calendar & workflow within the fast-paced Tech / Consultancy Industry
- Manage the day-to-day operations in the London office
- This is an Executive Assistant Office Manager role for a person with:
- A caring personality, high energy, passion for people
- Experience of supporting C-Suite members
- Emotional intelligence & the ability to interact with various teams
- To align with our values:
- Ambition
- Collaboration
- Entrepreneurship
- Frankness
- Respect
- Organising & prepare Management, Leadership, Board meetings with Agenda and Minutes
- Experience of supporting a Sales Director with reporting from Salesforce would an be
- Following up on various actions resulting from meetings
- Organising calendars, meetings, travel, expenses, document handling and business
- Help organise teams, company events including the summer and Christmas parties and
- Chasing countersignatures for contracts, NDAs, legal documents
- Responding to requests from our collaborators
- Participating in good communication and intra and inter service coordination
- Participate in our internal sustainability programme
- Help with our ISO audits
- Order food and drinks for meetings held in the office
- Manage the maintenance of the office, this includes managing the maintenance contract
- Ordering weekly sainsburys food orders for the office, this will include milk, tea bags etc
- Booking couriers when requested to
Who Are We Looking For:
We look for big thinkers. People who can inspire positive change, to prioritise a healthy working. culture, step up and show what’s next – people with passion, can-do attitude, and a hunger to learn and grow. In practice this means:
Minimum 5+ years working in Executive Assistant to C-Suite roles ***ESSENTIAL***- Being fluent in English
- Being able to be in the Devoteam London office
- You’re a kind, respectful & sociable person – with a passion for working in a team, with a variety of people
- You care about enjoying your role & doing the best you can, with a professional,
- Excellent written, communication & emotional intelligence skills
- You've got substantial knowledge of Microsoft Office and Google Workspace
- You handle confidential information with integrity
- You have high attention to detail
- You can adapt quickly to spontaneous requests & situations - & can make rational decisions – pushing-back when you must
- Ability to provide logical solutions & ideas within a fast-paced environment
- Ability to maintain a balance between being reactive & proactive
- Motivation and passion for supporting people - & making a real difference
