Executive Assistant Cardiff, Wales
Job description
Permanent job vacancy – Full time –Salary: up to £35.000 (doe)- Location: Cardiff | Hybrid
Are we the business for you?
Capital is a growing business; we are a commercial law firm and a consultancy business with headquarters in Cardiff and offices in London and Paris. Working with clients across the country and around the world, we have developed a distinctive organisation, providing the highest quality services across the private, public, and third sectors. We aim to be exceptional, both in the way we work and in the combination of our services.
We are currently seeking an Executive Assistant to support our Managing Partner and Senior Partner. This is at times a demanding and fast-paced role with plenty of variety working. Therefore, the successful individual will be someone who has experience as an PA/Executive Assistant managing busy diaries, exceptional organisational skills, attention to detail, and the confidence and ability to communicate with a variety of senior stakeholders both internally and externally.
If you’re looking for a career where your ideas are welcomed, then we’d like to hear from you.
Responsibilities
- Proactively overseeing their schedules and workload
- Dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention
- Organizing and maintaining diaries, making appointments, organising meetings, preparing agendas, and ensuring Manging and Senior Partner are adequately prepared for meetings.
- Taking notes at meetings, preparing the minutes, and subsequently distributing to all participants
- Following up pre- and post-meeting actions and completing tasks as directed
- Organising travel and accommodation for both Managing and Senior Partner
- Handling both professional and personal aspects of the Managing and Senior Partners’ lives
- Being trusted with sensitive information about the firm and our clients, always ensuring confidentiality and integrity
- Maintaining an overview of all key issues and work requiring attention, prioritising, and resolving all tasks and time sensitive matters.
- Collating and circulating papers for Board, Operations Group and Leaders meetings.
- Developing and maintaining strong working relationships with all internal and external stakeholders
You’ll need:
- Previous experience supporting at Director/Executive level.
- Excellent diary management & organisational skills
- Flexible ‘can do’ proactive approach.
- Excellent interpersonal skills
- Good initiative and problem-solving ability - offering solutions and confidently managing upwards.
- Excellent written and oral communication skills and clear written presentation
- Confident communicating at all levels within and outside the firm
- Excellent organisational skills, attention to detail, ability to multi-task, prioritise a high-volume workload and work to deadlines.
- Ability to work well under pressure, adapt to changing requirements and see opportunities for improvement.
- Team-focus with a flexible and collaborative approach to working with others, but also the ability to work independently with minimal supervision.
- Excellent IT skills to include Microsoft Word, Excel, PowerPoint and Outlook.
In return, we offer:
- flexible working: you will have the ability to work between home and the office as required.
- health and wellbeing: subsidised in-person and virtual yoga, wellbeing events and our ‘Time to Move’ scheme, offering colleagues time to simply get away from their desks.
- career development opportunities: we are a fast-growing and ambitious firm. We appreciate and value your ambition, too. We offer promotion opportunities twice a year, supported by a robust and supportive career development framework.
- excellent rewards and benefits: competitive pension scheme, comprehensive health plan, life assurance, option to buy/sell annual leave, recognition scheme, cycle to work scheme, 1x a week Chiropractor onsite, Chef onsite - free lunch on Mondays and Tuesdays, shower facilities onsite, regular social events, and lots more
- a great location and working environment: Cardiff is a fantastic place to live and work. Our office, in the city centre, is right in the middle of it all, yet only a short drive from some of the best of the Welsh countryside.
We’re committed to maintaining an inclusive work environment. We encourage equality and diversity, and treat all job applicants and colleagues fairly — regardless of age, gender, disability, ethnicity, religion or any religious or cultural beliefs, marital status and civil partnership, sexual orientation, pregnancy and maternity. We have no tolerance for discrimination.
Here, we can be ourselves, succeed on merit, and grow with people from all walks of life.
Job Types: Full-time, Permanent
Salary: Up to £35,000.00 per year
Benefits:
- Additional leave
- Casual dress
- Cycle to work scheme
- Discounted or free food
- Health & wellbeing programme
- Private medical insurance
- Referral programme
- Sick pay
- Work from home
Ability to commute/relocate:
- Cardiff, CF10 4AZ: reliably commute or be willing to relocate with an employer-provided relocation package (required)
Experience:
- PA or Executive Assistant: 1 year (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Cardiff, CF10 4AZ
