Executive Assistant London
Brookfield Asset Management
Full Time
London
51100 - 52500 GBP ANNUAL Today
Job description
locations
London
time type
Full time
posted on
Posted Yesterday
job requisition id
R2030644
Location
London - One Canada Square, Level 25
Business - Infrastructure
Brookfield Infrastructure Group is one of Brookfield’s primary operating groups. The Infrastructure Group is one of the world’s largest infrastructure investors, owning and operating critical assets across the transport, utilities, energy, and data infrastructure sectors. The Group operates and manages approximately $140 billion of assets owned through its private funds and publicly listed entity, Brookfield Infrastructure Partners. Our portfolio of assets facilitate the movement and storage of energy, water, freight, passengers and data, and are located in North and South America, Europe and the Asia Pacific regions. For more information, visit:
https://www.brookfield.com/our-businesses/infrastructure
Brookfield Culture
Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Job Description
This position would suit a highly proactive EA with excellent organisational skills. The ideal candidate would be resourceful, resilient and have experience operating in a fast paced corporate environment.
Key Responsibilities
- Management and co-ordination of a number of diaries.
- Liaise with Reception to arrange meeting rooms and hospitality as required.
- Coordinate frequent and often last minute travel and accommodation requirements.
- Produce visa documentation when required.
- Arrange and prepare for meetings and conferences, including editing power-point presentations, detailed agendas and IT set up as required.
- Compile and submit expense reports each month in line with company policy.
- Draft and co-ordinate correspondence, meeting agendas, minutes of meetings, presentation material etc.
- Type and/or proof read correspondence in a timely manner, using Microsoft Word and Excel.
- Gatekeeping telephone calls and e-mails and respond on behalf where appropriate.
- Support to visitors from overseas offices.
- Sort post and deal with routine enquiries and confidential correspondence.
- Maintaining key contacts files, ensuring they are up to date and accurate at all times.
- Keeping confidential files for all team members in line with GDPR.
- Provide support to other EA’s and admin staff in quiet times, absence and holidays etc.
- Any other ad hoc duties as requested by the team.
Technical Skills
- Excellent organization and communication skills.
- Proficient knowledge of Microsoft Outlook, Word and PowerPoint – Previous experience using Concur would be desirable but not essential.
- Proactive and able to work on own initiative as well as part of a team.
- Decisive, resourceful and quick to prioritize.
- High attention to detail.
- Flexible and adaptable.
- Resilient, with strong team focus.
Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
