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Job description

BD25 Executive Assistant

Closing date for applications: 12th June

Interviews to be held: 27th June

This is a fixed term contract until March 2026

Bradford district’s year of culture is set to deliver more than 1,000 new performances and events including 365 artist commissions, a series of major arts festivals and major national and international collaborations. To do this we need a team of dedicated, passionate, and enthusiastic people. We have an exciting opportunity for an experienced Executive Assistant to join our growing team. The role will provide support to the Executive Director and wider Leadership Team.

If you’re organised, have a keen attention to detail, are ambitious and used to working on multiple workstreams then we’d love to hear from you.

Key Responsibilities

• Coordinating activities of the Executive Director including diary management, responding to emails and handling telephone queries.
• Undertaking research for the use of the Executive Director as needed.
• Coordinating and circulating board documents and attending board meetings in capacity as minute taker.
• General administrative duties, such as typing general correspondence, creating reports, maintaining records and managing electronic filing for the Executive Director.
• Scheduling meetings and booking meeting rooms.
• Providing support for a variety of projects and initiatives at the request of the Executive Director and the wider Leadership Team.
• Creating itineraries and organising travel to maximise the time.
• Assisting in the organisation of events, away days and functions with the wider team.

You will:

• Have experience of operating successfully at a similar level.
• Have the ability to organise and priorities workload.
• Be skilled in adapting to new situations.
• Have excellent attention to detail and an ability to maintain accuracy and keep a cool head when working under pressure and to tight deadlines.
• Have experience of engaging confidently with internal and external stakeholders and forming long standing, credible relationships.
• Have a high level of computer literacy, including experience of using Microsoft Office.
• Have excellent administrative and organisational skills.
• Have outstanding written and interpersonal communication skills.
• Act with diplomacy, discretion, professionalism and have a solution-focused approach.
• Maintain confidentiality, be resourceful, and able to use initiative.
• Have a flexible and conscientious approach.

It would be great if you also have:

• An interest in or passion for arts, culture and heritage.
• Knowledge of the Bradford District, Yorkshire and UK Cultural infrastructure.
• Experience of using shorthand to take minutes.

Benefits include:

• Annual salary of up to £27,000
• 37 hours per week worked flexibly (our office is based in a City Centre location)
• 25 days holiday plus bank holidays
• Contributory pension scheme with 5% employer contribution
• High street discounts through Charity Worker Discounts
• 2x Death in Service Cover
• Confidential Employee Assistance helpline

We expect everyone in our team to:

• Develop an understanding of Bradford City of Culture 2025, its values, the benefits it brings to the Bradford District and to funders and sponsors.
• Contribute to creating a positive working environment, underpinned by our values.
• Act as an ambassador for Bradford City of Culture 2025.
• Drive change in our industry through actions and words that advocate inclusion and equality, creating a culture that recognises and celebrates diversity and sustainability.
• Be accountable for the safety of yourself and others by working safely and in accordance with our Health and Safety and Safeguarding Policies.
• Ensure we are collecting and using data from all activities to inform decisions, demonstrate our impact and fulfil our funding conditions in line with GDPR.
• Undertake relevant training and development as required.
• Be open to the opportunities to mentor, train and develop colleagues and participants in Bradford 2025.
• Carry out any other tasks that will be required on an ad hoc or continuing basis, commensurate with the general level of responsibility of your position.

We’re committed to ensuring that everyone feels accepted and can be their true selves at Bradford 2025 and we want our team to reflect our district. We believe that diversity in our team is crucial to our success so we welcome applications from all races, genders, religions, ages, and sexual orientation as well as from people living with disabilities. We are proud to be an equal opportunity workplace and our ambition is to recruit and retain the best people regardless of background.

If your experience looks different from what we’ve advertised and you believe that you can bring value to the role, we’d love to hear from you. If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best. This might be as simple as wanting sight of interview questions ahead of time – whatever it is, just ask and we’ll see what we can do.

To apply for this role please send a copy of your CV along with a covering letter (no more than 2 sides of A4) to [email protected]

Job Types: Full-time, Fixed term contract
Contract length: 33 months

Salary: Up to £27,000.00 per year

Benefits:

• Casual dress
• Company pension
• Store discount
• Work from home

Schedule:

• Day shift
• Holidays
• Monday to Friday

Work Location: In person

Application deadline: 12/06/2023
Reference ID: ExeAssis