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Executive Assistant

Salary: c.£45,000
Bonus: discretionary
Location: Kings Cross, London (Tuesdays-Thursdays - in our office, Monday and Friday - your choice)
Employment Type: We plan for this role to be full-time, but we’re open to discussing flexible working arrangements

About ARIA

Launching with an £800M budget, ARIA is the UK’s new Advanced Research and Invention Agency. ARIA funds breakthrough R&D for society. With an unprecedented level of independence and operational freedom, we are rethinking how to best support scientists and engineers whose work can change the world. We are growing our team to develop bold new approaches that can scale – from programmes to systems, processes and everything in between. If that sounds fun, come and build ARIA with us.

Learn more about how we work here.

Role Summary

We are seeking an experienced Executive Assistant to provide high-quality support to the ARIA CEO and Director of Product. You will oversee their day-to-day activities with a high-level of professionalism and confidentiality, including diary management, correspondence and email management, meeting arrangements and event management.

To thrive in this role, you will be highly organised, efficient, with a strong attention to detail, and confident engaging with a wide range of stakeholders. Above all, you’re the type of person who thinks multiple steps ahead of those you support, actioning potential next steps before they’ve even considered them.

Please be aware that this role may require occasional travel across the UK, to support senior leaders at meetings and events.

What you’ll do

The duties of the role will include, but are not limited to:

• Extensive diary and meeting management for the CEO and Director of Product - scheduling meetings, developing agendas, taking minutes and tracking actions for both internal and external meetings.

• Inbox management of two inboxes, dealing with all internal and external correspondence and queries.

• Working closely with all teams across ARIA to build, coordinate and deliver projects and initiatives, such as capturing conflicts of interest for senior staff.

• Preparation and authorisation of timesheets and expense reports.

• Booking transport and accommodation and developing detailed itineraries for travel.

• Implementing and maintaining office administrative processes.

• Ordering office equipment, stationery and other supplies as required.

• Organising internal events and team building activities.

Who you are

A successful candidate will bring many of the following skills/experience to the role:

• You have experience as an Executive Assistant supporting multiple executives concurrently in a fast-paced environment.

• You have strong oral and written communication skills, with the ability to communicate effectively with colleagues and with different audiences on behalf of the CEO.

• You are highly effective at managing diaries, correspondence and email accounts.

• You will have excellent time-management and organisational skills with the ability to work on your own initiative to tight deadlines, using judgement to make decisions and prioritise your workload.

• You are able to think multiple steps ahead of those you support, actioning potential next steps before they’ve even considered them.

• You have an exceptional attention to detail.

• You are highly adaptable - to changing priorities, diverse needs of the individuals you support, new software systems, and able to handle the various challenges present in a dynamic workplace.

Not sure you meet 100% of our criteria? Don’t worry! If you believe that you could excel in this role, we encourage you to apply. We want to attract the broadest array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to the field, returning to work after a gap in employment, simply looking to transition, or taking the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interests and what you hope to bring to this role.