Executive Assistant London, England

Arch Europe Insurance Services Ltd

Full Time London, England 40000 - 47500 GBP ANNUAL Today

Job description

The Position:

We're recruiting for an Executive Assistant to provide full administrative support to the Chief Strategy & Distribution Officer, allowing the executive time to focus on other elements of their role. The Executive Assistant will be comfortable working across all levels of the organisation and will always display the utmost confidence and discretion.

This role will be office-based 4 days per week and 1 day working from home.

Job Responsibilities:

1. Diary Management and Organisation

Diary and meeting management (internal and external meetings)
Monitor outlook email inbox
Organise national and international travel for executives and visitors (through travel agent)
Maintain up-to-date files
Keeping up-to-date contacts database
Typing letters, memos, faxes, emails, reports as applicable, either composing them or taking dictation

2. Meeting Administration and Document Formatting

Co-ordinate activities around reporting deadlines
Coordination of quarterly Committees, including drafting agendas, compiling materials etc.
Scheduling of Committee meetings
Co-ordinate draft, collate and distribute meeting materials and agendas
Co-ordinate various projects, priorities and deadlines (e.g annual reports)
Provide ad hoc formatting support for PowerPoint and Word documents

3. Relationship Management, Entertainment Coordination & Other

Liaising with high profile clients and senior external parties
Arrange internal meetings and working lunches
Work with other Arch teams with ad hoc requests
Organise entertainment and social events for executive’s department
Expense Administrator for Concur and Barclaycard
Management of supplier and vendor accounts

Required Skills/Experience:

Intermediate Microsoft Office Suite skills (Outlook, Word, Powerpoint)
Working knowledge of Adobe Acrobat
Advanced minute taking skills, preparing for, attending and minute taking meetings
Ability to work to tight deadlines and remain calm under pressure
Ability to organise self and others seamlessly
High level of discretion and a professional attitude
Ability to develop strong working relationships across the business
Experience working in a relevant role, i.e. Executive Assistant
Flexible approach to work, ability to work autonomously and as part of a team
Good organisational and time management skills
Confident manner and the ability to communicate effectively (written and verbal)

Desired Skills/Experience:

Up to 5 years working in a Senior Personal Assistant or Executive Assistant role
Previous experience working in the London Insurance market is desirable but not essential

The Company:

Arch Insurance is a global insurer offering our clients superior coverage and service. We embody the Arch guiding principle of focusing on retaining experienced and talented employees to differentiate us from the rest of the pack. Our group operates from offices in the US, Canada, Bermuda, UK, Australia and South Africa, providing specialty risk solutions to clients worldwide across a wide range of industries. With over ten years of operating history and strong financial ratings, our track record remains solid.

Arch Insurance employs a disciplined underwriting approach and prudent risk selection across all types of business. Our mission is to provide our insureds with superb coverage and claims handling through careful and diligent underwriting of risks and business-friendly solutions. Across our global operations, Arch Insurance employees are ready to meet your needs with professionalism and excellence.

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