Executive Assistant London, England
Arch Europe Insurance Services Ltd
Full Time
London, England
40000 - 47500 GBP ANNUAL Today
Job description
The Position:
This role will be office-based 4 days per week and 1 day working from home.
Job Responsibilities:
2. Meeting Administration and Document Formatting
3. Relationship Management, Entertainment Coordination & Other
Arch Insurance employs a disciplined underwriting approach and prudent risk selection across all types of business. Our mission is to provide our insureds with superb coverage and claims handling through careful and diligent underwriting of risks and business-friendly solutions. Across our global operations, Arch Insurance employees are ready to meet your needs with professionalism and excellence.
We're recruiting for an Executive Assistant to provide full administrative support to the Chief Strategy & Distribution Officer, allowing the executive time to focus on other elements of their role. The Executive Assistant will be comfortable working across all levels of the organisation and will always display the utmost confidence and discretion.
This role will be office-based 4 days per week and 1 day working from home.
1. Diary Management and Organisation
- Diary and meeting management (internal and external meetings)
- Monitor outlook email inbox
- Organise national and international travel for executives and visitors (through travel agent)
- Maintain up-to-date files
- Keeping up-to-date contacts database
- Typing letters, memos, faxes, emails, reports as applicable, either composing them or taking dictation
2. Meeting Administration and Document Formatting
- Co-ordinate activities around reporting deadlines
- Coordination of quarterly Committees, including drafting agendas, compiling materials etc.
- Scheduling of Committee meetings
- Co-ordinate draft, collate and distribute meeting materials and agendas
- Co-ordinate various projects, priorities and deadlines (e.g annual reports)
- Provide ad hoc formatting support for PowerPoint and Word documents
3. Relationship Management, Entertainment Coordination & Other
- Liaising with high profile clients and senior external parties
- Arrange internal meetings and working lunches
- Work with other Arch teams with ad hoc requests
- Organise entertainment and social events for executive’s department
- Expense Administrator for Concur and Barclaycard
- Management of supplier and vendor accounts
- Intermediate Microsoft Office Suite skills (Outlook, Word, Powerpoint)
- Working knowledge of Adobe Acrobat
- Advanced minute taking skills, preparing for, attending and minute taking meetings
- Ability to work to tight deadlines and remain calm under pressure
- Ability to organise self and others seamlessly
- High level of discretion and a professional attitude
- Ability to develop strong working relationships across the business
- Experience working in a relevant role, i.e. Executive Assistant
- Flexible approach to work, ability to work autonomously and as part of a team
- Good organisational and time management skills
- Confident manner and the ability to communicate effectively (written and verbal)
- Up to 5 years working in a Senior Personal Assistant or Executive Assistant role
- Previous experience working in the London Insurance market is desirable but not essential
Arch Insurance is a global insurer offering our clients superior coverage and service. We embody the Arch guiding principle of focusing on retaining experienced and talented employees to differentiate us from the rest of the pack. Our group operates from offices in the US, Canada, Bermuda, UK, Australia and South Africa, providing specialty risk solutions to clients worldwide across a wide range of industries. With over ten years of operating history and strong financial ratings, our track record remains solid.
Arch Insurance employs a disciplined underwriting approach and prudent risk selection across all types of business. Our mission is to provide our insureds with superb coverage and claims handling through careful and diligent underwriting of risks and business-friendly solutions. Across our global operations, Arch Insurance employees are ready to meet your needs with professionalism and excellence.
