Executive Assistant Guildford, England
Job description
Role Description
We are looking for an Executive Assistant to join our growing global business. We are looking for a highly motivated professional to take on a challenging and varied role within our team. Your focus will be on providing high quality administrative support to our business leaders. The ideal candidate for this position will have a positive and tenacious attitude with the ability to work calmly in a fast-paced ever changing environment. As the successful role holder, you will be a confident individual with strong organisational skills, high standards and a proactive approach to daily tasks.
Responsibilities
You will be responsible for:
- Working with the senior management team to support the consultancy, software development, product, commercial, business operations and colleague management teams to deliver our and embed a positive work environment and culture across our global teams.
- Handling highly confidential information in an honest and trustworthy way.
- Supporting in maintaining a positive work environment and culture across our global teams.
- Proactively managing multiple mailboxes in a clear and professional style, including reading, organising, filing, summarising, reporting and responding so messages can be understood and prompt action taken.
- Comprehensive diary management across multiple time zones, to ensure efficiency and time management is maximised.
- Organising all travel and accommodation arrangements both on a global and domestic scale.
- Organising internal and external meetings, room bookings, travel arrangements, hospitality etc on behalf of the Senior Management team. This will include setting up virtual meetings (Google Meet) and events when the Senior Management team are working with new and prospective clients.
- Coordinating meetings, managing agendas and collating minutes and actions.
- Supporting relationship management both externally and internally.
- To aid workload management, liaise daily with colleagues who directly report to the Senior Management team and determine if anything is required, and if there are any risks or issues.
- The creation of daily packs to ensure time is efficiently used.
- Collating monthly reports from all business verticals.
- Attending weekly meetings across business verticals and capturing minutes.
- Proof reading documents, and carrying out administrative support.
- Providing daily debriefs to ensure information is transferred in a timely manner.
- The management and coordination of business events.
- Support and deliver ad hoc work as required, acting discreetly to help with confidential matters both professional and personal.
Skills and Experience
Our successful candidate will possess the following key skills:
- Degree or equivalent in administration or a similar field.
- Strong IT proficiency in Google Workspace, and Microsoft Outlook.
- Flexible self-starter with a positive attitude who is able to confidently prioritise their own workload, work independently and be able to apply initiative, logic and sound judgement to solve problems where appropriate.
- Ability to perform effectively under pressure whilst maintaining a focus on quality and attention to detail.
- Advanced verbal and written English communication and interpersonal skills.
- Ability to build and maintain trusting relationships across the entire 9ine team, engaging with our global offices with internal colleagues and with our external clients.
Professional Development Responsibilities
You will be required to:
- Make recommendations about areas of improvement or development within the business
- Progress into the role of a technical consultant through internal training, shadowing and development
- Drive personal continued professional development in line with the business objectives, and relevant qualification
- Keep abreast of major changes in cyber security and be aware of how to obtain information and resources
- Maintain and develop knowledge around relevant cyber security and IT frameworks in line with the business objectives
Other Responsibilities
You will need to:
- Undertake any other duties as reasonably required
- Work with other departments and colleagues to aid the successful completion of business priorities
- Work effectively as part of the 9ine team
- Showcase excellent organisational skills
- Think on your feet and use your initiative
- Maintain an enthusiastic and positive attitude
- Maintain strong interpersonal skills in order to build and develop relationships
- Have strong communication and presentation skills
About 9ine
9ine is an EdTech consultancy supporting schools around the globe with technology related cyber security, data protection, safeguarding, risk and compliance solutions. Our head office is based in London with satellite offices in North America, and India which enable effective service provision to our expanding client portfolio across the UK, in Europe, Asia, Africa and North America. At the heart of our growth strategy lies the development of our 9ine App that is transforming how schools and SMEs manage their data privacy, cyber security and technology services.
Developed in-house, the 9ine App translates our 12+ years of experience in IT and privacy consultancy into a centralised GRC software platform. Our App automates risk and compliance processes for data privacy. Additional modules for safeguarding / child protection and cyber security and technology solutions management are due for launch in 2022. The App also has a range of additional value add services such as Project Management, Task Management and Incident Management.
Why 9ine?
9ine has big plans, by extending its reach to a wider client base around the globe it has a growth strategy to triple its employee headcount and turnover in the next three years.
To deliver our strategic plans we recognise the importance of both attracting and developing talent and as a result we are investing significantly at both a corporate and individual level to ensure we can deliver both the needs of today with the aspirations we have for tomorrow.
In becoming a true global player we understand that great people may not live and work where 9ine has its offices and are adopting blended working to ensure we can extend the opportunity to be part of something truly amazing wherever you are around the world.
In addition to our strong commercial plan we are evolving our ethical footprint. Our plans include reinvesting a percentage of our profits back into education oriented projects around the world.
With big plans comes big opportunity, if you are the kind of person that looking for a challenge, that wants to make an personal impact, that strives for high quality delivery in all you do, and values working for an organisation whose underlying principles are to support the protection of children in the education environment, then 9ine is the place for you.
Why Apply?
It's simple, why wouldn't you? Working for the world leader in its field, an ethical company who truly cares about its people and the people it serves, while being well rewarded for your contribution and developed from the moment you land…..
I know what you're thinking….. Where do I sign?
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Company events
- Company pension
- Free parking
- Referral programme
- Sick pay
Schedule:
- Monday to Friday
Supplemental pay types:
- Commission pay
Application question(s):
- Do you have the right to legally work in the UK?
Experience:
- relevant: 1 year (preferred)
