Executive Assistant and Office Manager Wallingford, England
Job description
About Dexory
Dexory is a rapidly growing company that is revolutionising warehouse operations. Working with major industry leaders in logistics and warehousing, Dexory’s solutions integrate automation, data intelligence and digital twin technology, to make operations cost efficient, less time consuming and more profitable for its customers.
We are thrilled to embark on a period of unprecedented growth as we continue to develop and bring cutting-edge technology to the market. To sustain and amplify our success, we are actively seeking talented individuals who embody our core values of high performance, passion, curiosity and teamwork. We believe that building a diverse and inclusive workforce is key to our collective growth and innovation.
As we enter this scale up period, we expect all team members to hit the ground running and make an immediate impact. From day one, we anticipate that you will demonstrate a strong work ethic, adaptability, and a proactive attitude.
As we aim to revolutionise the industry and make a lasting impact, we believe that hiring exceptional individuals is the key to our success. If you are looking for an opportunity to be part of a dynamic, fast-paced environment where you can grow both personally and professionally, we encourage you to apply, even if you feel you only meet part of the listed criteria.
Join us in shaping the future Dexory and together and we will achieve extraordinary things.
Your role
- Provide comprehensive administrative support to senior executives, including managing calendars, scheduling appointments, and handling travel arrangements.
- Prepare and organiSe documents, presentations, and reports for meetings.
- Act as a gatekeeper, screening calls and emails, and handling inquiries on behalf of executives.
Office Management:
- Oversee day-to-day office operations, ensuring a clean, organised, and efficient working environment.
- Manage office supplies and equipment, ensuring inventory is maintained and orders are placed as necessary.
- Coordinate with vendors and service providers, including maintenance, IT, and facilities
- management.
Meetings and Events:
- Coordinate and schedule meetings, conferences, and events, both internally and externally.
- Prepare meeting agendas, take accurate minutes, and distribute them to relevant stakeholders.
- Assist in organizing company events and team-building activities.
Communication and Correspondence:
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Draft and proofread a variety of documents, such as emails, reports, and presentations, ensuring accuracy and professionalism.
- Maintain effective communication channels within the organization, ensuring information is disseminated appropriately
Requirements:
Proven experience as an Executive Assistant and/or Office Manager in a fast-paced and demanding environment.
Excellent organisational and time management skills, with the ability to prioritize tasks effectively.
Strong written and verbal communication skills, including exceptional attention to detail.
Proficient in using office software and equipment, including Microsoft Office Suite.
Ability to handle sensitive and confidential information with discretion.
Outstanding interpersonal skills, with the ability to build relationships across all levels of the organisation.
Strong problem-solving skills and the ability to adapt to changing priorities.
A proactive and resourceful approach to work, with the ability to work both independently and as part of a team.
Benefits
As a company, we’re still in a exciting and ambitious scale up phase of our life – we’re a medium size VC-funded team, and we have a great platform in an advanced stage of development. You’ll play a significant role in shaping the future of our products, culture, and engineering team.
We are a diverse, remote-friendly team – the nature of our product means that many of the team will spend time on-site at our offices in London, but all of our teams routinely work remotely as well. We have flexible working hours – as a hardware startup we have occasional important deadlines and site visits, but work-life balance is important to us, and we strive to keep disruption to a minimum.
You’ll receive a market-rate salary, stock options, and whatever equipment you need, as well as an annual training and conference budget. We have also launched Dexory rewards, a benefits platform, hosting a whole range of benefits, including online Dentistry, GP, Life insurance, sick pay cover, Employee assistance programme, focused on legal, mental and financial support and a whole range of discounts on activities, days out, travel, insurances and so much more.
AAP/EEO Statement
Dexory provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
