Executive Assistant, Amazon AMZL, EU AMZL SCAS London, England
Job description
Experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level.
Able to work efficiently and accurately when under pressure to meet tight deadlines.
Well-versed in MS applications including Outlook, Word, PowerPoint, Excel and web-based research. Excellent organizational, planning and prioritization skills.
Experience of diary management and arranging international travel and conference calls. Demonstrated track record of problem solving and the ability to operate with ambiguity.
Excellent communication skills (written and verbal) and interpersonal skills.
Must be flexible and able to work within a business of internet retail and logistics, which operates around the clock, and able to commit the time required to get the job done
Amazon opened its virtual doors in 1995 and strives to be the world’s most customer-centric company, where customers can find and discover anything they might want to buy online. Amazon is currently looking for a highly organized, efficient, creative and forward-thinking Executive Assistant to support Director(s) within the organization based in our UK headquarters in London.
You will have previous administrative experience and will be happy to embrace a fast-paced, working environment.
Key job responsibilities
- Provide executive support to the Director(s), as well as assist other senior staff
- Arrange international travel itineraries and hotel bookings
- Support schedule and calendar planning
- Interact with Amazon counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues and internal managers
- Work closely with EU Operations and EU-based support staff to build and secure support and resources for projects and initiatives
- Assist with the preparation of presentations and narrative documentation
- Manage weekly and monthly reporting
- Organize small-scale team events and larger-scale department/company-wide events as required
- Prepare materials for meetings and provide post-meeting follow-up notes
- Maintain an effective computer based filing system and manual filing system (where appropriate)
- Be responsible for the overall direction and coordination of the team’s administration
- Make timely decisions using independent judgment on a regular basis
Additional European languages (Written and verbal).
Ability to work in a highly ambiguous environment. Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadline.
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need an adjustment during the application and hiring process, including support for the interview or onboarding process, please contact the Applicant-Candidate Accommodation Team (ACAT), Monday through Friday from 7:00 am GMT - 4:00 pm GMT. If calling directly from the United Kingdom, please dial +44 800 086 9884 (tel: +448000869884). If calling from Ireland, please dial +353 1800 851 489 (tel: +3531800851489).
