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About the role

We are looking for an Executive Assistant to provide support to the Performance Zone in the Workforce Skills business, working directly with the SVP of the business as well as other senior members of the Leadership Team. The ideal person for the job will actively respond to priorities at any level and flourishes working within a team. He/she will have previous experience working in a large team and collaborating with senior execs and EAs across multiple divisions.

This is a fast-paced and dynamic environment requiring a full-time role for an ambitious and driven Executive Assistant. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidence related to high-level systems and operations. The successful applicant will be expected to contribute and advocate our company culture and values, with a great can-do attitude with everyone at any level.

This is a hybrid position and you will be expected to travel to our offices in 80 Strand, London at least 3 days per week.

Responsibilities :

• Manage complex business diaries. Proactively manage changes without consultation whilst resolving issues and conflicts, awareness of stakeholder priorities and business imperatives is needed
• Coordinate travel requests keeping in with guidelines of the travel policy; including flights, hotels, itineraries, visas and any preferences for travel.
• Handle highly sensitive and confidential information with absolute discretion
• Schedule and manage team meetings - create agendas, organise guest speakers, minutes, and follow up on action items
• Build strong relationships with senior members and their support teams including business partners and multiple divisions within Pearson
• Work closely and effectively with external stakeholders, partners, third party suppliers and professional bodies where required
• Manage the Onboarding process for all new staff, ensuring all systems, hardware, software, security and company objectives are met in a timely manner. Support introductions schedule with the immediate team and key stakeholders.
• Ensure team management basics are in place - role profiles, quarterly feedback sessions, training requirements and that all aspects of people leadership obligations are met in a timely manner
• Coordination of communications requirements supporting strategic communications, team, and engagement communications, townhalls, direct report meetings and events, as well as involvement in a wide range of internal and external events. Drive and deliver communications, managing profile and Neo profile of the executive ensuring adequate presence is maintained
• Manage the new vendor set up and invoicing process end to end including raising requisitions, Purchase Orders and liaising with Accounts Payable.
• Promote well-being across the team, including mentoring, mental health and social events.

About your experience and qualifications:

• Demonstrable experience operating as an Executive Assistant in a fast-paced global organisation working for Senior staff
• A self-starter with ability to work independently, anticipate needs and make sound decisions with minimal direction
• Exceptional prioritisation, organisational and communication skills
• Excellent discretion and judgement including managing highly sensitive and confidential information
• Ability to manage a variety of activities, tasks, time zones and cultures
• Digitally savvy, experience with enterprise systems (expenses, travel, MS office, Zoom & other telecommunications software etc.)
• Passionate about helping people make progress in their lives through learning
• Lives and breathes our values
• Versed on the strategy, business, and transformation priorities of the company with ability to build knowledge and retain insights needed to help executive be effective in their role
• Experience supporting employee well-being.

What to expect from Pearson

Did you know Pearson is one of the 10 most innovative education companies of 2022?

At Pearson, we add life to a lifetime of learning so everyone can realize the life they imagine. We do this by creating vibrant and enriching learning experiences designed for real-life impact. We are on a journey to be 100 percent digital to meet the changing needs of the global population by developing a new strategy with ambitious targets. To deliver on our strategic vision, we have five business divisions that are the foundation for the long-term growth of the company: Assessment & Qualifications, Virtual Learning, English Language Learning, Workforce Skills and Higher Education. Alongside these, we have our corporate divisions: Digital & Technology, Finance, Global Corporate Marketing & Communications, Human Resources, Legal, Strategy and Direct to Consumer. Learn more at We are Pearson.

We value the power of an inclusive culture and also a strong sense of belonging. We promote a culture where differences are embraced, opportunities are accessible, consideration and respect are the norm and all individuals are supported in reaching their full potential. Through our talent, we believe that diversity, equity and inclusion make us a more innovative and vibrant place to work. People are at the center, and we are committed to building a workplace where talent can learn, grow and thrive.

Pearson is an Affirmative Action and Equal Opportunity Employer and a member of E-Verify. We want a team that represents a variety of backgrounds, perspectives and skills. The more inclusive we are, the better our work will be. All employment decisions are based on qualifications, merit and business need. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We strive for a workforce that reflects the diversity of our communities.

To learn more about Pearson’s commitment to a diverse and inclusive workforce, navigate to: Diversity, Equity & Inclusion at Pearson.

If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing [email protected].

Note that the information you provide will stay confidential and will be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.

Job: OFFICE SUPPORT

Organization: Workforce Skills

Schedule: FULL\_TIME

Req ID: 12261