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Job description

Executive Administrator. Remote/UK based

About the ROLE

We are seeking an administrator to organise Elemental Concept’s day to day operations, providing a wide range of tasks primarily supporting the 3 Founders and the Global HR Manager.

Responsibilities will include but not limited to:

Meeting, Diary & Travel Management

• Proactive management of diaries for the Founding Team
• Organise remote meetings across multiple time zones for Founders and as needed for the wider team using video conferencing facilities – Microsoft Teams and Zoom and Google Hangouts
• Organise in-person client and internal meetings, including booking venue and travel as applicable
• Booking of international travel and accommodation for senior management team as required

HR Admin Support

• Supporting the Global HR Manager with HR admin related tasks, to include but not limited to
• Onboarding – supporting the offer process including the raising of offer letters, undertaking reference and background checks, new starter administration
• Recruitment coordination – coordinating the candidate feedback process and booking of interviews
• Absence tracking

Employee Engagement

• Working closely with the Global HR Management, coordinate employee engagement initiatives to include meetups, remote “zoom” events and other ad hoc initiatives

Social Media & Comms

• Ensure Elemental’s continued presence on LinkedIn and other social platforms (Facebook / Twitter)
• Encourage the production of content from the wider Elemental Team
• Post Elemental milestones, events, and achievements – e.g. new clients, go lives, new hires, anniversaries etc.

Corporate Social Responsibility

• Elemental Concept are closely aligned with Gift of Hope – a charity which partners with sustainable, community-based organisations to ensure that every child has the chance to fulfil their potential through education with one of the Founders serving as a Director of the Charity
• An important part of this role will be to provide ongoing support to the charity to include:
• Maintaining a presence on social media
• Coordinating fundraising events
• Ongoing review of marketing messaging including updates to the website

Ad-hoc duties as required.

About YOU

• 2-3 years proven general administration / PA experience, ideally in a startup / SME environment.
• Appreciation of the HR, the recruitment life-cycle and basic knowledge of UK employment law a distinct advantage
• Excellent written and verbal English language communication skills with ability to liaise with internal customers at all levels.
• Customer service focused, with strong interpersonal skills and the ability to instil confidence and trust in others.
• Experience managing a light touch social media presence for a company.
• Willing to be a champion of company culture to create a positive work environment.
• Proven ability to work on own initiative with high level of self-motivation / proactivity.
• Highly organized with the ability to manage multiple and conflicting priorities whilst ensuring customer service and delivery is maintained.
• High level of confidentiality, tact and diplomacy
• The ability to work accurately, with attention to detail.
• Able to travel to London for in person meetings occasionally
• High level of enthusiasm and willingness / eagerness to learn.
• High level of IT literacy to include Microsoft Word and Excel.
• UK based

About US

Founded in 2016, Elemental Concept is a Tech Consultancy, Software Developer and Managed Service Provider.

Based in UK, Singapore and India, we are a highly collaborative and engaged team of ~50 employees.

We work with Clients from start-up to multinational across many verticals. The common denominator across all Clients is the need to solve fundamental business problems using technology as a means to achieve success.

We partner with our clients to identify the fundamental value proposition of their business / solution and then identify and build the technology that supports success.

Beyond the build we offer platform management services, ensuring our clients systems continue to perform for the long-term.

www.elementalconcept.com

Job Types: Full-time, Permanent

Salary: Up to £30,000.00 per year

Benefits:

• Casual dress
• Company pension
• Flexitime
• Sick pay
• Work from home

Schedule:

• Flexitime
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus scheme

Application question(s):

• Do you have at least 1 years' experience working within a startup or SME?
• This is a remote position. Do you have access to (e.g. Internet connection and private space) to work remotely?
• Do you have experience providing HR admin support?
• Can you travel to London (self-funded) once 4-6 weeks for a meeting if required?
• What is your notice period?
• What are your salary expectations?

Experience:

• Administrative: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: Remote

Reference ID: ExecutiveAdmin