Events Project Manager Brackley, England
Job description
Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.
As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.
Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.
Due to significant growth, Strata are now seeking an Account Project Manager to join their expanding team and work across a broad range of events for one of our core automotive accounts, Stellantis.
You will help plan, co-ordinate and deliver live events and communications projects for this account, reporting directly to the Account Director, working alongside other member of the account team, and supporting colleagues who may work on this account on a project by project basis, as well as maintaining a strong and trusted working relationship with key client stakeholders.
The successful candidate must be able to demonstrate the below experience:
- A minimum of 6 years event management experience,
- Hold a full UK driving licence with own car.
Project management
- Manage day to day project activities
- Demonstrate the ability to manage multiple projects, stakeholders and deadlines in a calm and composed manner.
- Interpretation and delivery of the client’s brief through creating compelling, creative and thorough proposals.
- Strong management of the client relationship throughout and the ability to challenge and suggest alternatives where necessary.
- Be able to multitask and prioritise to manage all client and internal expectations in a fast paced environment.
- Confidently negotiate with all suppliers ensuring that SLA’s for savings and negotiations are achieved and contractual terms and conditions are favourable.
- Creation and management of a granular project planner detailing all milestones and ensuring the project is delivered in a timely and efficient manner.
- Preparation of rehearsal schedules as appropriate
- Management of a project team to ensure all roles and responsibilities are clear and the project is delivered seamlessly at all levels.
- The ability to chair conference calls with all client event partners, ensuring sessions are productive and all parties are clear on actions and deadlines.
- Ongoing liaison and communication with all suppliers, ensuring that all arrangements are fully understood and delivered to an exceptional level.
- Supervision of resource to ensure that scope is managed and projects are delivered within agreed timeframes to maximise margins.
- Leadership of onsite team, ensuring the delivery of the event is seamless and exceeds the client’s expectations.
- Ability to work onsite v’s office/home 50% of the time.
- Mentor and develop more junior members of the team.
- Be able to identify new business opportunities and highlight to Account Director.
Reconciliation and post event
Reconcile all events within agreed timelines, ensuring all relevant information is supplied to Accounts for billing
- Facilitate post-event debriefs (both internal and client) employing a critical eye and ensuring continuous improvement in all areas and sharing best practice across all involved
- Manage the post event administrative process including working with Marketing to create a case study
Creative
Encourage broadminded thinking and open creative approaches
- Keep abreast of and research new approaches to present to clients and the wider team
- Ensure brand guidelines are upheld across every touchpoint and medium
External
- To ensure an excellent level of customer service and to anticipate client requirements at meetings, and on site
- To monitor the quality of all client deliverables
- To uphold good production values on site
- To be a good ambassador for Strata
- Stay abreast of developing event technologies and kit, confidently making recommendations to the client of innovative new technologies that could be adopted to maintain their ‘world class’ status.
- Produce exciting, forward thinking and creative proposals for new opportunities.
- Confidently participate in all aspects of pitches for new business / projects should the need arise.
The person
- Positive, highly organised with a natural eye for detail
- An overarching client service ethic
- A confident communicator both verbally and in writing
- Strong commercial acumen
- Resilience and stamina to sustain performance when under pressure to deliver to a deadline or in the face of demanding customer requirements
- An ability and willingness to travel
Location: Combination of working from home and from our offices in Brackley and London.
Salary: £27k - £35k DOE
