Events Coordinator Oxford, England
Job description
Oxford Royale is an award-winning British company with a real passion for international education. Each year our team works harder to compile stimulating and rewarding programmes for all ages, bringing together outstanding Teachers, energetic Counsellors, brilliant Guest Speakers and professional support staff.
An excellent opportunity is available for an organised and meticulous administrator. The Programme Coordinator (PC) will provide vital support to the Operations Team with pre-summer planning at our Head Office. The PC will work across all operational areas to provide administrative support in the months leading up to the summer before taking ownership of the planning, preparing and delivery stages for their specific college site.
The PC will relocate to one of our world-renowned college sites during the summer months where they will support the Programme Director in the running of an Oxford Royale campus for up to 200 students per two-week session.
Key responsibilities:
1. During the Head Office role
- Provide outstanding administrative support across all operational areas during the planning and preparing for the summer school.
- Take ownership of the planning and populating stages for a specific campus or campuses, ensuring that all preparation is undertaken to ensure the smooth operating of the summer school.
- Identify any gaps in planning and ensure appropriate actions are taken.
Standard working hours will be 40 hours per week over 5 days. This phase of employment is non-residential. You may be required to work weekends and additional hours as required.
2. During the summer school
- Provide excellent administrative support to enable the functioning of a world-class summer school campus.
- Take minutes at weekly staff meetings and act upon action items arising.
- Manage the dissemination and collection of resources.
- Manage absence procedures.
- Complete relevant paperwork relating to registration, health and safety, medication incidents and other relevant areas, logging online.
- Coordinate student arrival process and check-in.
- Monitor internal IT systems to ensure student records are up to date.
You will be required to work 50 hours per week across 6 days at one of our world-renowned college sites based in Oxford, Cambridge or London. The role is fully residential during the six week summer school period with meals and accommodation provided.
Our courses run in sessions of 2 week duration from July to mid-August 2023.
Person Specification
This job would suit someone who displays the following key attributes:
- A strong team player with excellent organizational and communication skills.
- An excellent telephone manner.
- Ability to communicate with a wide range of colleagues in order to achieve a shared aim.
- Outstanding attention to detail.
- Ability to adapt to a changing environment (Head Office & College site).
- Ability to work independently and meet deadlines under pressure.
- Confident communicator, with internal and external stakeholders through various mediums.
Essential Qualifications / Experience
- Completed at least A-Levels or equivalent examinations.
- At least one year of higher education.
- High level of IT proficiency.
Desirable Experience
- Working with Google Apps.
Extra Information:
- Accommodation provided on campus from the 25th of June
We incorporate equality into all we do, making every effort to eliminate discrimination, create equal opportunities and develop good working relationships.
Job Types: Full-time, Temporary contract, Fixed term contract, Graduate
Contract length: 10 weeks
Salary: £850.00-£1,025.00 per week
Benefits:
- Referral programme
Schedule:
- Monday to Friday
- Weekend availability
Education:
- A-Level or equivalent (preferred)
Work Location: In person
Expected start date: 26/06/2023
