event coordinator Remote
Job description
DEFENSEWERX (DWX) is a neutral facilitator and trusted partner, connecting an international network of individuals, businesses, educators and government organizations to enable creative and integrated solutions for our DoD, DHS, and intelligence community partners. DWX is headquartered in Niceville, Florida with innovation hub sites across the United States.
This role serves as the Marketing and Events Coordinator supporting the DWX innovation hub in the DC region, focused on energy innovation, and reports to the Innovation Hub Director while aligning with DWX corporate policies and processes for marketing and events. This position is currently remote and may require relocation or hybrid in-person work in the future at the hub location.
JOB SUMMARY:
- Responsible for developing and implementing all plans, procedures, & processes necessary to support events
- Manage the expectations of, and coordinate directly with stakeholders, academia, national labs, industry, and other strategic partners in the region, to ensure the organization remains effective and subsequently valuable to the customer
- Supervise the Graphic Design and Business-Marketing activities and support other collaborators working on events, social media, marketing, the hub’s website while aligning to DWX corporate brand standards
- Provide tours, informational releases, and networking opportunities to further the customer’s public relations
- Be responsible in assuming the latitude, authority, and discretion to work autonomously with those organizations, associations, businesses, and individuals necessary to meet both institutional and the organization’ goals of collaboration, innovation, and acceleration of technologies and capabilities while keeping stakeholders appropriately apprised
ESSENTIAL FUNCTIONS:
Given the above responsibilities, the following must be performed:
1. Coordinate and conduct setup of the facility for events (i.e.: room set up/breakdown, assemble audio visual equipment, stocking, and ordering food/beverage)
2. Meet with stakeholders to create a timeline, draft agenda, and collateral copy
3. Oversee creation of social media content and event marketing collateral
4. Maintain a record of event registration and attendance
5. Monitor and maintain event budget
6. Continually manage, and monitor the health of the Ecosystem database
7. Organize post-event feedback
8. Assist with mailings, phone inquiries, rsvps, and other duties as needed
9. Record and report event results in a timely manner
10. Assist in the creation and design of website event vignettes both pre-and post-event
11. Build the team and bring a positive attitude to the environment
NON-ESSENTIAL, BUT DESIRED ADDITIONAL FUNCTIONS:
- Participate in analysis of promising future operational application discussions to assess their practicality, maturity, and potential ability to be actualized to meet customer needs
- Develop and leverage relationships across the enterprise, industry, academia, labs and other non-traditional players
Conditions of Work:
- Do whatever it takes to get the job done
- Be a servant leader willing to share credit and own accountability
- Be a part of a team
- Bring a growth mindset and be open to learning and coaching
QUALIFICATIONS:
- Bachelor’s degree and at least 2 years prior relevant experience or a combination of education and experience
- Strong interpersonal and communication skills
- Positive attitude and great work ethic
- Desire to create and maintain and positive atmosphere
- Ability to problem solve and think quickly on your feet
- Outstanding organizational and time management skills, high attention to detail and ability to multitask
- Able to create professional correspondence in fast paced, open collaborative environment
- Exceptional computer skills with high proficiency in Microsoft Word, PowerPoint, and Excel required
- Capable of taking on projects and being responsible for their successful completion
- Maintain a professional attitude and appearance
- Able to lift 55lbs
- Experience with Adobe Creative Suite, Hubspot, Wufoo, photography, and WordPress preferred
DEFENSEWERX Values:
- Teamwork: Leverage our strengths to achieve our objectives
- Respect: Be honest and transparent in all activities while valuing the contributions and priorities of others
- Integrity: Honor commitments to all those we serve
- Be Human: Celebrate and appreciate the authenticity of people
- Empathy: Truly seek to understand and value others’ place and opinions
- Deliver: Deliver clear and measurable outcomes aligned to program and partner objectives
Applications will be accepted from all qualified persons. DEFENSEWERX does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact DEFENSEWERX directly.
While this job description is intended to be an accurate reflection of the essential job required, management reserves the rights to modify, add, or remove duties from jobs and to assign other duties as necessary.
Job Type: Full-time
Pay: $41,000.00 - $68,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Marketing: 1 year (Required)
Work Location: Remote
