event coordinator McKinney, TX
City of McKinney
Full Time
McKinney, TX
67831 - 46143 USD ANNUAL Today
Job description
Summary
WORKING FOR THE CITY OF MCKINNEY
Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2014, our community was named “The #1 Best Place to Live in America.” Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist.
OUR CORE VALUES
City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.
SUMMARY OF POSITION
Under general supervision, this position will assist with development and coordination to ensure maximum profitable sales for various events and rentals. Maintain guest/client satisfaction. Generate, log and confirm contract details and requirements using event management software. Generate a client base through direct calling and other methods as appropriate. Follow-up with clients. Actively solicit and promote the McKinney facility rental opportunities. Track competitor sales and marketing activities. Maintain contact database file. Complete and submit weekly/monthly sales reports. This position is required to work based on the needs of the operations and works nights/weekends - must have flexible schedule. Perform other tasks as needed.
Essential Functions/Knowledge, Skills, & Abilities
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Plans, creates, coordinates, and implements events for The City of McKinney Parks & Recreation.
- Assists with sponsorship asset and benefit proposals/agreements
- Implements, develops, recommends, and coordinates administrative tasks and procedures in the areas of event management, pre-event and post-event planning
- Consistently work to maintain guest/client satisfaction.
- Generates contracts, event orders, client proposals, client correspondence, and client evaluation forms.
- Perform timely follow-up on all clients solicited and/or booked via confirmation/contract forms.
- Develops, administers, monitors and coordinates budgets for assigned events; purchases equipment and supplies
- Maintain contact database file.
- Negotiates and coordinates event contracts with vendors, obtains required licenses agreements and permits for each event.
- Works with volunteers and staff
- Prepares and maintains a variety of reports both internally and externally.
- Attends city events and works some evenings and weekends as necessary.
- Complies with all written City policies and procedures.
- Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.
OTHER JOB FUNCTIONS:
- Perform other duties as assigned or directed.
KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS
- Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
- Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
- Ability to produce desired work outcomes, including quality, quantity, and timeliness.
- Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
- Knowledge of Microsoft Office and database management.
- Ability to pass a background and drug screen.
- Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect.
- Ability to multi-task in a fast paced environment and provide excellent customer service.
- Build professional relationships with internal staff and customers.
- Offer flexibility and adaptability, especially during times of change.
- Communicate effectively both orally and in writing.
Required Qualifications
MINIMUM QUALIFICATIONS
Bachelor’s degree in Parks, Rec & Tourism, Hotel Restaurant Management, Business, or a related field. Two (2) years of event management and sales in a multi-purpose / use facility AND two (2) years of experience in event planning, hospitality, and sales management. Any combination of experience and training that provides the necessary skills, knowledge and abilities to perform this job may be considered in lieu of the requirements above. Must be able to work irregular hours (overtime, weekends) as needed.
Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications may be an acceptable substitute for the above specified education and experience requirements.
PREFERRED QUALIFICATIONS
- Experience operating AV equipment.
- Familiarity with basic accounting, billing and contract concepts.
CONDITIONS OF EMPLOYMENT
- Must pass a drug screen and background check.
- Must have Class C Texas Driver’s License.
Physical Demands/Supplemental
PHYSICAL DEMANDS
Work is performed primarily in an office setting. Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability. Must be able to lift up to 30 pounds.
WORK ENVIRONMENT
Essential functions are regularly performed without exposure to adverse environmental conditions.
The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.
The City offers a full complement of benefits:
Medical Insurance, Dental Insurance, Vision Insurance, Life and Accidental Death and Dismemberment Insurance, Long Term Disability Insurance, Legal Services, Flexible Spending Medical and Child Care, Employee Assistance Program, Supplemental Insurance; Paid Vacation and Sick Leave, Ten Paid Holidays. Texas Municipal Retirement System (TMRS) mandatory 7% employee contribution with City match of 2:1; 457 Deferred Compensation Plans; Tuition Reimbursement
City of McKinney
www.mckinneytexas.org
Mc Kinney, TX
Brian Loughmiller
Less than $1 million (USD)
501 to 1000 Employees
Company - Private
National Agencies
