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JOB DESCRIPTION

Job Title: Project Manager – Community Engagement

Responsible to: Area Programme Manager

Responsible for: Senior Community Engagement Officers

Operational Area: South of England

Location: Colne Valley Regional Park, Denham, UB9 5PG, with scope for remote working

Date: July 2023

JOB SUMMARY

We’re looking for a highly motivated, well-organised and enthusiastic Project Manager to join us to help deliver an exciting programme, Project Groundwater, in partnership with Buckinghamshire
Council and a range of other organisations. Project Groundwater is an innovative Defra-funded partnership programme which seeks to improve understanding, raise awareness, and increase resilience to groundwater flooding across 9 communities at risk of groundwater flooding within the
Chiltern Hills and Berkshire Downs – and here at Groundwork we’re delighted to have been appointed as the community engagement delivery lead.

As Project Manager you will play a key role in taking forward the delivery of this project, planning and delivering effective community engagement to improve community resilience to groundwater flooding, as well as developing relationships with a range of organisations across the partnership.
You will be responsible for overseeing the team of Community Engagement Officers, and ensuring that the work we deliver meets our agreed objectives to a high standard and in a timely manner, as well as being aligned with wider Project Groundwater activities and outputs. You will line manage staff and interface with a range of multi-disciplinary teams across Groundwork South and East, and will have key project management responsibilities including managing budgets, monitoring progress and reporting to funders/partners.

As the lead Groundwork representative on this project, you will be comfortable in managing your own projects, whilst working collaboratively with partners and wider stakeholders from different sectors. Whilst you will report to the Area Programme Manager, who will have oversight of the project, you will need to be able to work independently without direct supervision. You will have the confidence and skills to engage with people from a range of backgrounds and ideally have proven experience in delivering and / or managing community development projects.

Main Duties

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• Project manage and coordinate our community engagement operations, doing so in line with agreed community engagement targets and plans, as well as the activities and focus of the wider Project Groundwater programme.
• Manage the project’s community engagement team, including staff line management, ensuring the delivery of high-quality community engagement work.
• Manage and develop partner and stakeholder relationships across the public, private and voluntary sectors in order to effectively engage the pilot communities within Project

Groundwater, creating opportunities for regular communication and feedback from project communities.

• Lead on project management tasks, including completing and monitoring action plans, timelines, regular evaluation, risk assessments, and agreeing ways of working with project partners.
• Manage the project budget, ensuring the funding is spent on time and as agreed with the funder and partners, and regularly reporting on this both internally and externally.
• Monitor and evaluate progress against agreed targets and outcomes, taking the lead on reporting to the funder and partners.
• Contribute to the project’s publicity and marketing, ensuring that this is effective.
• Contribute to the development of communication resources and other key project documentation to support project delivery.
• Represent the project and organisation at meetings, conferences, and events – including participating in regular Project Groundwater partnership and board meetings.
• Ensure professional best practice and compliance with Groundwork, Partner and Funders’ finance regulations, project management requirements and practices, safeguarding processes, management and administrative systems and procedures.

KEY AREA: PROJECT MANAGEMENT
Report on a monthly basis to your line manager where (i.e. against budget) your project currently stands on a financial basis and against the milestones/outcomes requested by of it by the funder, as well as actual versus predicted performance in terms of Project Performance Measures (PPMs).

KEY AREA: FUNDRAISING
Assist in strengthening links with partner organisations and securing additional funding as required, including supporting the project team in identifying opportunities for community fundraising.

KEY AREA: PARTNERSHIP & STAKEHOLDER WORKING
Formalise partnerships and build strong links with stakeholders.
Attend and represent the Trust at relevant meetings, steering groups, forums and conferences, including attending out of office hours when necessary.

KEY AREA: PEOPLE MANAGEMENT
Provide support and direction to members of staff to ensure they understand their roles so as to facilitate the achievement of the Trusts’ objectives.
Provide proactive performance management of staff via the Trusts’ processes.

KEY AREA: SAFEGUARDING CHILDREN & ADULTS AT RISK
Groundwork South is committed to safeguarding a promoting the welfare of children and adults at risk. It is the responsibility of each employee to familiarise themselves and comply with the organisation’s procedures and systems on safeguarding children and adults at risk. Primary responsibilities are:

• To adhere to the Safeguarding Policy and Procedures.

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• To adhere to the Safer Recruitment Policy & Procedure.
• To report any safeguarding incidents or concerns immediately to your Designated Safeguarding

Officer or Lead Designated Safeguarding Officer.

• To complete any Safeguarding Awareness training as required by Groundwork South
• If required for your post, undertake an enhanced DBS check and maintain annual membership through the update service.

KEY AREA: QUALITY
Focus on customer satisfaction and deliver a quality service to the agreed standards

KEY AREA: HEALTH & SAFETY
Groundwork South is committed to ensuring the health, safety and welfare of its employees and it will, so far as is reasonably practicable, establish procedures and systems necessary to implement this commitment and to comply with its statutory obligations on health and safety. It is the responsibility of each employee to familiarise themselves and comply with the organisation’s procedures and systems on health and safety. Primary responsibilities are:

• To report all Health & Safety occurrences including potential hazards to line manager
• To comply with Groundwork South Health & Safety Policy and Regulations
• To carry out routine checks on vehicles, equipment and machinery and report any defects to line manager
• Use, store and maintain tools and equipment in line with Health and Safety best practice

ADDITIONAL RESPONSIBILITIES

• Adhere to all the policies and procedures of the organisation.
• Contribute to the Trust’s work in maintaining existing and achieving future accreditations and standards.
• Commit to Continual Professional Development and undertake any training and development deemed necessary to fulfil criteria of post.
• Any other duties commensurate with the level of the post.

GROUNDWORK SOUTH VALUES
All employees of Groundwork South are required to understand and contribute to the organisation’s values. Groundwork South is committed to transforming people’s lives and places through social, economic and environmental action. In terms of development and delivery of these projects we work across three business themes, Communities & Landscape Design Services, Youth, Employment
& Skills and Environmental Services and we successfully deliver these projects by adopting a clear set of values:

• Passion
• Commitment
• Empathy
• Professionalism
• Innovation

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Essential Desirable

Factor Criteria

Knowledge Relevant degree or vocational qualifications that match the job description and industry X experience/sector (environment, flooding, climate change, community engagement)

Knowledge of, and an interest in, community development and environmental, social and/or X economic regeneration

Understanding of national policies and initiatives such as: regeneration, environment, sustainability, resilience, flooding and climate change. X

A comprehensive understanding of Health and Safety practises and Risk Management X

Experience Demonstrable track record in successful project planning, delivery and management in the X environment/community sector including managing and monitoring budgets and reporting to funders

Experience in one of the following disciplines: community programme and project work, X sustainability, environmental work or regeneration.

Excellent networking and liaison skills and the ability to develop and maintain a range of high-level X partnerships and working relationships with key external stakeholders, partners and decision makers in the voluntary, public and private sectors

Experience of managing or supervising staff including proven ability to build, motivate and lead X high performing teams

Skills Excellent communication and presentation skills, both written and verbal to be able to X communicate with a wide variety of stakeholders, both internally and externally

Ability to manage workloads and competing priorities in an often deadline orientated environment X

Demonstrate a commitment to and understanding of the principles of equal opportunities in both X employment and service delivery

Strong leadership, motivational and organisational skills X

Abilities A proven ability to think creatively, problem-solve and work on own initiative with minimal X supervision

Strong team skills and a proactive, supportive way of working with colleagues to achieve results X

Special Able to work outside normal working hours i.e. occasional evenings and weekends. The Trust has a Time Off In Lieu system in
Requirements place.

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TERMS AND CONDITIONS

Salary £28,000-£30,000 per annum

Contract Fixed term to September 2025 with high potential to extend depending on project achievements / focus

Hours of work Your normal hours of work are 37.5 hours each week excluding a daily lunch
break and travel to and from the main place of work.

Place of work Your normal place of work will be Colne Valley Regional Park Centre, Denham,

UB9 5PG; with scope for remote home-working and/or working in other

Groundwork offices part of the week. You may be required to travel on

Groundwork’s business to carry out your duties at other locations as may be required for the proper performance of your duties.

Holidays 25 days per annum plus English Bank Holidays. A pro rata entitlement is calculated for part time workers in each holiday year (which runs from the 1st
January to 31st December).

Pension Groundwork will comply with the employer pension duties in respect of the worker in accordance with Part 1 of the Pensions Act 2008 in relation to the
Groundwork Pension Scheme, or such other registered pension scheme as has been set up by Groundwork. Participation in such schemes is subject to satisfying certain eligibility criteria and the rules of such scheme as amended from time to time.

Benefits The following discretionary benefits are available to staff:

Health Cash Plan
A Company sponsored healthcare cash plan, which enables you to claim 100% refund on healthcare bills (subject to the maximum claim levels) including dental, optical, chiropody, specialist consultation fees, physiotherapy and osteopathy.
Dependant children are covered free up the age of 18 in full time education.
Includes PERKS scheme which has offers such as discounted gym membership and shopping discounts.

Employee Assistance Programme
Fully comprehensive EAP which includes mental health helpline and face to face counselling.

Cycle to Work Scheme
This salary sacrifice scheme enables employees to apply for a loan of up to
£1,000, 0% interest over a period of 12 months to purchase a bike, meaning you can save up to 42% through lower tax and NI contributions.

TOIL TOIL – Time Off In Lieu - Although there is no overtime paid by the Trust; the
Trust has a Time Off In Lieu system in place. TOIL is normally time spent at weekend and evening events/meetings or extra work as requested by your line manager.

References Employment to this post will be subject to receiving two satisfactory references.
We reserve the right to approach any previous employers quoted to obtain a reference if deemed necessary.

Proof of Eligibility of Evidence must be provided to comply with the Immigration, Asylum and
right to work in the Nationality Act 2006.
UK

Training Undertake any training and development deemed necessary for the pursuance

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of the post, as identified through the induction and supported through our appraisal process.

The above job description is a guide to the work you may be required to undertake but does not form part of your contract. The above job description is a guide to the tasks you may be required to undertake and may change from time to time to reflect changing assignments.

I have read and agree that this job description and person specification accurately defines the role.

Signed …………………………………………………………………………

Printed ……………………………………………………………………….

Date ………………………………………………… ……………………….

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Job Types: Full-time, Fixed term contract
Contract length: 24 months

Salary: £28,000.00-£30,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Health & wellbeing programme
• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Denham, UB9 5PG: reliably commute or plan to relocate before starting work (required)

Experience:

• Project Management: 1 year (preferred)

Work Location: Hybrid remote in Denham, UB9 5PG

Reference ID: PMCE723