Document Controller London, England
Job description
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.
We are currently seeking to recruit an Document Controller to join our Natural Resources team. This role is varied and challenging, and will involve working with internal and Client document control teams. Initiative and problem solving skills are a must, as are strong interpersonal and communication skills. Possessing experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level.
Key Responsibilities
Responsible for implementing the Office of Record documentation procedures and document retention requirements.
- Files all required forms and records as established in TnP Office of Record procedures.
- Ensures all Work Management Process (WMP) and Control of Work (CoW) documentation is received and filed in accordance with TnP procedures.
- Provides support and assistance for updating and distributing P&ID’s, Linesheets, Gatemaps, Station Prints, and related drawings and documents.
- Leads efforts to gather district equipment documentation and information and keep it up-to-date.
- Prepares documentation materials for, and assists in, various internal and external audits.
- Ensures new document and records management and retention standards/policies are strictly enforced, including training on new digital tools.
- Ensures project files are set up in accordance with the common process and in compliance with the proper regulatory agencies.
- Assures project documentation and closeout occurs in a timely manner.
- Identifies and facilitates regional employee training for all documentation processes and procedures.
- Acts as a super-user of the Documentum documents and record management system.
- Works closely with other TnP Document Coordinators to ensure consistency and reduce redundancy.
Experience of a variety of different projects.- Administrator level experience using at least one of the following: Documentum, Maximo, Asite, Bentley Alim, AutoCAD.
- User level experience of at least one other CDE / EDMS or similar system.
- Advanced Microsoft Office skills.
- Excellent interpersonal skills, and the ability to communicate with people at all levels.
- Well organised and able to manage multiple requirements simultaneously.
- Must be able to manage priorities according to the demands of the project environment.
- Skilled in presenting to groups and delivering training in a variety of mediums.
- Set up and maintenance of workflows within a CDE / EDMS.
- Excellent presentation skills.
Desirable Skills & Experience
- Substantial experience in the Oil and Gas industry, with preferred experience in Document and record Management.
Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
