Document Controller Aberdeen, Scotland
Job description
About The Role
PD&MS Group have a great opportunity for a Document Controller to join our progressive DCC team based in Aberdeen on a fixed term basis to provide maternity cover.
Role involves the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures. Previous vendor experience would be beneficial for the role.
Duties include -
Maintaining technical files in line with company procedures
Formal receipt, issue and control of company documents in line with company procedures
Maintaining accurate document control records in line with company procedures
Refinement of existing document control recording systems through discussions and agreement with line supervision
Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
Manage and update document folder structure in the system
Support, monitor and review Suppliers and Contractors Document Control
Liaison with client document control departments ensuring their procedures are adhered to
Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
Preparation of document transmittals and maintaining precise, auditable records
Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
Undertake archiving in accordance with the Quality Management System
Support and monitor Document Management of the projects
Undertake specific Senior Document Controller duties in their absence
Receive and control Client supplied, project related documents, in line with Company procedures
Demonstration of safe approach in working practises
About You
This position would be well suited to an individual with existing document control experience and has a minimum of 3 Standard Grades at Grade 3 or higher or equivalent . The successful candidate must have previous experienced in the use of document management systems e.g. ProArc.
About Us
In addition to our Oil & Gas delivery stream we are leading the way in the Low Carbon Energy Sector, as well as providing opportunities in Energy Transition and Cleantech sectors.
We strongly believe in our core values, the PD&MS GENES, which defines who we are and what we do on a daily basis, the way we deliver and what our company stands for. Each Gene is underpinned by our safety message “without compromise to safety or quality”, safety and quality do not stand alone as company values because they are integrated into everything we do.
We are proud to be an equal opportunity employer and value inclusion and diversity. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.
