Director, Payroll San Jose, CA
Job description
Job Title: Director, Payroll
Reports to: Vice President, Finance
Location: San Jose, CA (Hybrid)
Salary Range: $185,000 to $205,000
Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
Reporting directly to the VP of Finance, this role will drive cross-functional business planning and deliver value-added business analysis across the Company. The Director, Payroll will work closely with senior management to define and report on meaningful financial and operational metrics to drive insightful and data-led business decisions and actual performance against key metrics and goals. This role will also be a strategic partner to both the VP of Finance and the CFO and will work collaboratively with other departments to create new processes, enhance existing reports, and work on automation to further scale our business.
JOB SUMMARY
Reporting directly to the VP of Finance, this role will manage the activities of the payroll function and will be the subject matter expert with regards to all matters impacting the accurate and timely processing of payroll. This role requires a candidate with the ability to manage and scale the payroll operations in a fast-growing Company. The position will focus on improving performance metrics, internal controls, automation of time-consuming manual processes while maintaining adherence to our internal deadlines and regulatory reporting requirements. This position will also act as an escalation point in resolving complex payroll-related issues with internal and external business partners.
ESSENTIAL FUNCTIONS
- Scope: Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices. Works closely with Senior Field Leadership to ensure full understanding and implementation of all requirements under our various collective bargaining agreements. Ensures the timely and accurate reporting of union fringe benefits, certified payroll, and other special reporting requirements. Manages audits by unions as well as state and federal agencies. Participates with other senior managers to establish strategic plans and objectives. Makes decisions on administrative or operational matters and ensures the team’s effective achievement of objectives.
- Complexity: Works on complex issues where analysis of situations or data requires an in-depth knowledge of the company. Proactively stays current with all new laws and regulations impacting the payroll function. Able to read and interpret new laws and regulations and leads the coordination efforts to implement any and all required changes. Has full and an in-depth understanding of collective bargaining agreements and reviews all such documents, including amendments, to ensure compliance. Participates in corporate development of methods, techniques and evaluation criteria for projects, programs, and people. Ensures budgets and schedules meet corporate requirements.
- Discretion: Erroneous decisions will have a serious impact on the overall success of functional, division, or company operations.
- Interaction: Regularly interacts with senior management, employees and union representatives. Interactions frequently involve special skills, such as negotiating with management or union representatives or attempting to influence senior level leaders regarding matters of significance to the organization.
- Supervision: Directs and controls the activities of the entire Payroll function through supervisors. Has overall control of planning, staffing, budgeting, managing expense priorities, and recommending and implementing changes to methods.
KNOWLEDGE, SKILLS & ABILITIES
- Strong in-house payroll experience.
- Previous experience with various components of total compensation, including stock transactions, per diems, travel allowances, etc., and their related taxation.
- Excellent communication skills with ability to build relationships with both internal and external stakeholders.
- Attention to detail. Previous experience in developing policies, procedures, and appropriate reporting to internally audit payroll information.
- Effective at managing and prioritizing tasks in a dynamic and team-oriented environment.
- Ability to work and influence senior management
MINIMUM QUALIFICATIONS
Education Required:
- Bachelor’s degree in Accounting, Finance or Business-related field
Experience Required:
- More than 10 years of payroll experience. Minimum of 5 years’ experience in a leadership position overseeing the payroll function with a multi-state employer. Previous experience with a union employer preferred.
- Professional qualification such CPP
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