Job description

About CentreStage

CentreStage is a dynamic, inclusive, and exciting arts and wellbeing charity in the heart of Kilmarnock, residing in the regenerated Kilmarnock Academy building.

CentreStage is for everyone, of any age and from any background. We offer free opportunities for disadvantaged children and young people, care experienced people, people with Additional Learning Needs, older adults, people with dementia and anyone who wants to experience the arts and improve their wellbeing in a place where they feel safe, valued, and included. Through providing access to the arts for all, people of all circumstances are experiencing improved mental health, reduced isolation, and improved life opportunities.

Our Vision and Values

To create a community where everyonecan experience the joy of music, arts, and wellbeing, and seamlessly access all they need to flourish in life.

Our vision is underpinned by our values of Hope – Inclusion – Aspiration – Joy.

Key Information

Hours: Part time, 30 hours per week, office based, with opportunity for flexible working.

Salary Range: £50,000 - £60,000 per annum (pro rata)

Responsible to: Chief Executive

Responsible for: Administration Assistant

Contract: Permanent

Closing date: Friday 11th August

Interview date: Friday 18th August

About CentreStage

The Role

This is an all-encompassing financial role working alongside the CEO and the Senior Leadership Team, the Finance Director will lead on the strategic financial planning and finance policy development for the organisation. The post holder will support the board in its financial governance role by providing accurate and timely information in an accessible format. The Finance Director will ensure the organisation is compliant with all statutory accounting and charitable regulations. The Finance Director will support the commercial activities of the organisation, including supporting the financial business planning of the social enterprise activities and the management of tenancy leases.

Key Objectives:

· Work with the CEO and the Audit and Risk committee to ensure that appropriate financial policies are in place to deliver effective financial management.

· The development of a financial strategy that enables and supports the organisation to deliver its 5-year strategic plan.

· Provide financial advice to the board of trustees and act as the interface between the SLT and the board and audit and risk committee on financial matters.

· Prepare monthly management accounts, quarterly budgets and annual cash-flow forecasts and profit and loss projections for the SLT and board.

· Monitor key assumptions in the annual and medium-term budget proposals recommending corrective action where required.

· Lead on the preparation of annual accounts and finance report in collaboration with the auditors and ensuring all statutory accounting standards and regulations are met.

· Lead on the organisation’s relationship with banks, auditors, pension providers and insurance providers as well as OSCR

· Educate non-financial staff in in understanding finance and managing devolved budgets.

Key Responsibilities and Duties

· Preparation of monthly payroll and TRONC

· Submission of monthly pension contributions

· Cash management and reconciliations from CentreStage Café, classes, and events

· Preparation of supporting information for monthly Café/Bar stocktakes.

· Bank reconciliations

· Credit card reconciliations

· Supplier payments

· Preparation of monthly VAT returns (partial exemption)

· Preparation of monthly Gift Aid and GASDS claims

· Preparation of deal calculators for external acts and preparation of final settlement statements

· Management of Restricted Funds account

· Balance sheet reconciliations

· Event invoicing

· Preparation and management of Tenancy Leases

· Credit Control

· Supervision of transactional postings

· Quarterly accruals and prepayments

· Preparation of quarterly Board papers

· Preparation of annual audit papers and lead schedules

· Manage and control cash.

· Managing merchant service accounts

· Preparation of forecasts and budgets

· Management of utility contracts

· Ensure compliance with internal controls across all booking systems.

· Support the development of funding applications.

· Management of income from Grants and Foundations and preparation of financial monitoring reports for Funders

· Reporting of Grant Funding Expenditure

· Management of licencing

· Financial Review and Management of Capital Contracts

· Participation in Net Zero Accelerator programme and preparation of monthly carbon accounting

· Preparation of Commercial Combined Insurance Policy documents and Working with Broker

· Supporting the new Fundraising Strategy

· Supporting the business planning process for café, conferences, classes, and tenancies, shows and events.

Line Management Responsibility

The Finance Director will work collaboratively with the Senior Leadership Team, and no current finance team will have line management responsibility for the Administration Assistant.

Organisational Responsibilities

· Maintain a safe working environment ensuring your own personal safety and the safety of others.

· Act as an ambassador for the organisation

· Always promote and present the organisation in a positive manner.

· Promoting a commercial mindset in harmony with CentreStage’s social and charitable aims.

· Conduct regular and effective supervision and appraisal with direct reports.

CentreStage is committed to safeguarding and promoting the welfare of children and vulnerable adults, and expects all employees, workers, and volunteers to share this commitment.

CentreStage is an Equal Opportunities Employer and a Registered Charity. We promote equality, diversity and inclusion in our workplace and actively encourage applicants from all backgrounds to apply for vacancies, including ethnically diverse and disabled candidates, who are currently under-represented in our workforce.

To arrange an informal chat to discuss this post, please contact Lynn Simmers, Finance Director, at [email protected]

Job Types: Full-time, Permanent

Salary: £50,000.00-£60,000.00 per year

Benefits:

• Flexitime
• On-site parking
• Store discount

Schedule:

• Flexitime
• Monday to Friday

Work Location: In person

Application deadline: 11/08/2023