DIO - Governance Assistant Lichfield, England
Job description
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About the job
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Things you need to know
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Location
About the job
Job summary
Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe!
Learn much more about DIO in our Candidate Information Guide attached.
Job description
This role is based within the Regional Delivery (RD) Centre of Excellence (CoE). RD delivers soft and hard FM services - building, maintaining, and servicing - across the majority of MODs built assets in the UK and overseas. The CoE leverages knowledge from across RD and DIO supporting functions to develop better solutions, provide consistent and coherent advice and strategic direction.
As part of the RD CoE Chief of Staff team, you will help to ensure that RD operates within a coherent and consistent governance framework which maximises authority and accountability across the organisation. The team is responsible for providing support to drive forward business governance, assisting in facilitating effective reporting and acting as a conduit for RD, DIO, MOD and Civil Service initiatives to enable the business area to operate as an efficient, cohesive unit.
It is a busy but rewarding post where you will experience work of an interesting, multifaceted, and challenging nature. The Governance Assistant will support the RD Chief of Staff and the wider team and work on key functions including the management, control and reporting of workforce data, audit/assurance tracking, supporting on Parliamentary Business and coordinating learning and development activity across the team.
We are seeking an individual who has the ability to use their own initiative and is comfortable working in a fast paced environment, managing multiple priorities. The ideal candidate should be able to demonstrate a flexible innovative approach, enabling them to adapt quickly to changing/urgent requirements. You should have strong communication skills both written and face-to-face, with experience of dealing with a wide range of staff including Senior Management.
About DIO
View our YouTube video to see more about our work
Person specification
- Demonstrate a personal commitment to the DIO Guiding Principles and Values
- Support team members, enabling them to deliver departmental goals
- Create an environment of strong working relationships both within the team and with other teams across DIO and MoD
- Accountable for ensuring the Centre of Excellence is compliant with mandatory staff related requirements e.g. mandatory training.
- Support the tracking and reporting of workforce data and business risk
- Tracking and reporting of governance activity as necessary
- Support the secretariat function to the Regional Delivery Committee Steering Group
- Track and support Parliamentary business requests
- Booking/organising travel and accommodation
- Organising and booking meetings
- General administrative support
- Administrative support to Chief of Staff team
- Organising and booking team meetings
- Support the Learning & Development activity and process across RD Centre of Excellence
- Support on ad-hoc activity across the business area including recruitment
- Support the planning and delivery of Regional Delivery and Centre of Excellence events
- Undertake any other tasks reasonably expected of the grade to support Defence and wider government objectives
Desirable Skills & Experience
Experience of engagement, either face to face or written, where you have tried to influence a situation with a wide range of stakeholders including Senior Management.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Managing a Quality Service
- Leadership
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
- Managing a Quality Service
Benefits
- Highly competitive Pension Scheme with an average employer contribution of 27%.
- Alternative working practices such as working from home.
- Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
- 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
- Enhanced Parental Leave.
- Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.
Working Pattern
The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Flexible working and Compressed Hours working patterns will be considered.
Allowances
This post does not offer any assistance with relocation allowances.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
To learn more about our full range of benefits, view our Candidate Information Guide attached.
Things you need to know
Selection process details
Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on Job History and Personal Statement. In this instance the remaining elements will be tested at interview.
At application you will be assessed against the following:
Behaviours:
- Communicating and Influencing
- Managing a Quality Service
Experience:
- Please complete the CV Section of the Application Form to include Job History and Previous Skills & experience
-
Personal Statement: In no more than 500 words, provide a personal statement of suitability to demonstrate how you meet the essential requirements listed:-
- Demonstrate experience of managing multiple and competing priorities
- Demonstrate experience of working on own initiative
At interview you will be assessed against the following:
Behaviours:
- Communicating and Influencing
- Managing a Quality Service
- Leadership
We want to offer opportunities to all who are successful at interview for our roles, but this isn't always possible, so we do hold candidates on an active reserve list for 12 months. It is also possible that we may offer similar lower graded role/s to reserve candidates or, if no reserves are appointed, candidates that meet the lower grade criteria in merit order.
Application sifting is scheduled to take place from 05/06/2023
Interviews are currently taking place either in person or via MS Teams and will be conducted week commencing: 12/06/2023
A minimum of 2 full working days’ notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs.
To assist with your application please find attached below:
DIO Candidate Information Guide
For help and support with your application check out our Civil Service Careers Homepage and the How to apply section
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
Applicants should monitor their Civil Service Jobs application centre regularly for updates.
Some of MoD’s Terms and Conditions of Service (TACOS) changed from 3 February 2014. Those TACOS changes applied to Broader Banded and Skill Zone staff who were new recruits to MoD or who were appointed to a post on substantive promotion, progression or advancement. On the same basis, the TACOS for Departmental Retained Grades changed with effect from 01 September 2014. The document attached to this advertisement provides more information.
All employees joining MOD who are new to the Civil Service will be subject to a 6-month probation period (unless otherwise advised) effective from the employment start date.
Any move to Ministry of Defence from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at www.childcarechoices.gov.uk
If you need to contact Defence Business Services (DBS) regarding this vacancy, please contact the DIO Enhanced Recruitment Team on [email protected]
Complaints
Please be aware that the selection and interviewing of applicants is the responsibility of the Recruiting Line Manager (RLM) and not the Defence Business Services (DBS) Resourcing team. DBS do not play any part in the selection and interview process.
Therefore, if you wish to discuss your feedback, or you are dissatisfied with your markings, you should in the first instance raise this with the Recruiting Line Manager of the vacancy.
If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address:
Defence Business Services, Scanning Hub, PO Box 38, Cheadle Hulme, SK8 7NU
If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address:
Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ
Or by email: [email protected]
Cabinet Office Fraud Checks
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant whose details are found to be held on the IFD will be refused employment
Civil Service Recruitment Principles
Please see the link below for the civil service recruitment principles.
https://civilservicecommission.independent.gov.uk/recruitment/recruitment-principles/
To find out a bit more about what it’s like working for MOD, visit the Civil Service Careers Website
https://www.civil-service-careers.gov.uk/departments/working-for-the-ministry-of-defence/
Please see the MOD Privacy Notice link below which describes how we will use your personal data, explains your rights and gives you information you are entitled to under Data Protection legislation.
https://www.gov.uk/government/publications/ministry-of-defence-privacy-notice/mod-privacy-notice
Travel Costs
There will be no reimbursement for any travel expenses for the interview.
Nationality Statement
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
Smoke-Free Working Environment Policy
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
