Diary Coordinator (Part Time, 20 hours/week) London, England
Job description
About Faculty
Faculty transforms organisational performance through safe, impactful and human-led AI.
We are Europe’s leading applied AI company, and saw its potential a decade ago - long before the current hype cycle.
We founded in 2014 with our Fellowship programme, training academics to become commercial data scientists.
Today, we provide over 300 global customers with industry-leading software, and bespoke AI consultancy for retail, healthcare, energy, and governmental organisations, as well as our award winning Fellowship.
Our expertise and safety credentials are such that OpenAI asked us to be their first technical partner, helping customers deploy cutting-edge generative AI safely.
Our high-impact work has saved lives through forecasting NHS demand during covid, produced green energy by routing boats towards the wind, slashed marketing spend by predicting customer spending habits, and kept children safe online.
AI is an epoch-defining technology. We want people to join us who can help our customers reap its enormous benefits safely.
What you’ll be doing
Supporting our CEO with diary management. This will entail:
Checking in with the CEO and his team to ensure his diary is manageable and meetings are correctly prioritised
Ensure the appropriate amount of time is protected for focused work and preparation
Proactively resolve any scheduling conflicts and last minute changes
Booking travel and accommodation for overseas meetings and trips
Organise logistics for all meetings both internal and external
Occasionally organising catering for meetings
Ensuring all details are included for meetings and time is maximised to create efficiency, such as transition times between meetings
Build strong relationships with the CEO and the wider organisation, enabling you to understand his work, priorities and the context of the meetings you are scheduling
Other ad hoc support the CEO or his team may require
What we are looking for
This role is part time (20hrs per week). Ideally we’re looking for someone who can work 4 hours every day (between around 10-2)
We are open to remote working for the right candidate
We are open to a candidate who does not have formal PA experience, but has worked in a busy role where strong organisational skills are required
Highly organised with a passion for ensuring all details are taken care of
Strong attention to detail
Strong problem-solver, who is able to adapt to changing situations, take initiative and effectively find a solution
The ability to work with a variety of stakeholders across internal and external functions
Exercise discretion and confidentiality with sensitive information
What we can offer you
The Faculty team is diverse and distinctive, and we all come from different personal, professional and organisational backgrounds. We all have one thing in common: we are driven by a deep intellectual curiosity that powers us forward each day. This curiosity pushes us to seek truth and understanding in everything we do, to execute work in a nimble and pragmatic manner, to foster talent in one another and always to challenge assumptions.
Faculty is the professional challenge of a lifetime. You’ll be surrounded by an impressive group of brilliant minds working to achieve our collective goals. Our consultants, product developers, business development specialists, operations professionals and more all bring something unique to Faculty, and you’ll learn something new from everyone you meet. You’ll also have the opportunity to make your mark on a high-growth start-up now poised to expand internationally.
Fostering talent is one of our core values, it’s built into our culture and what we offer. Faculty was founded by people who are passionate about continuous learning, and adding value to our people.
Some of our benefits…..
Unlimited holidays: We encourage each other to use this time to take a break, work on personal projects, or to spend time with their friends and family.
Genuinely flexible working: We believe people have needs, responsibilities and interests that require something different to a strict working day. We trust people to organise and take accountability for their own work and do our best to support their lives outside Faculty. We provide you with all you need to work from home, including a laptop, keyboard, chair…even Sony headphones!
Equity: We want you to benefit from Faculty’s growth and success.
Fantastic private health, optical and dental insurance for you & your family - including 24/7 unlimited virtual private GP appointments and covering pre-existing medical conditions.
Access to mental health coaching with Sanctus
Free breakfast daily, free weekly lunches, and more fruit, drinks and snacks than you could ever eat (for office-based employees).
We work hard and make sure we enjoy what we do. So we have frequent socials and informal get-togethers to help make sure you enjoy your time with us. You’ll make friends and professional connections that will last a lifetime.
